This appendix provides a sample emergency plan and the emergency-plan format. A copy of the emergency plan will be given to the installation physical security officer to include in the installation physical security plan. The emergency plan normally will be marked "FOR OFFICIAL USE ONLY" with exemption category-2 according to AR 25-55, unless it contains classified information.
Sample Emergency Plan
Annex A
Annex B
Annex C
Annex D
Annex E
Annex F
Annex G
Annex H
Annex I
___________________________________________________________________________
DEPARTMENT OF THE ARMY
2d MILITARY INTELLIGENCE BATTALION
COMSEC Account 5CE000
APO AE 09056
AEUAE-B-RT-5CE000 1 November 1996
SAMPLE EMERGENCY PLAN
WARNING
Unauthorized disclosure of classified information could cause serious
or exceptionally grave damage to national security. The loss, damage,
or compromise of classified material could seriously damage the
fulfillment of the national defense mission (AR 380-5).
The use of deadly force is defined in AR 190-14 and USAREUR Supplement
1. Commanders and COMSEC custodians will follow the policy in USAREUR
Regulation 380-40, paragraph 8.
1. References.
a. AR 380-40, Policy for Safeguarding and Controlling Communications
Security (COMSEC) Material, 1 September 1994.
b. Technical Bulletin (TB) 380-41, Procedures for Safeguarding
Accounting and Supply Control of COMSEC Material, 29 September 1995.
c. USAREUR Regulation 380-40, Safeguarding and Controlling
Communications Security Material, 2 May 1996.
d. USAREUR Pamphlet 380-40, Communications Security (COMSEC) Custodian
Guide, 3 March 1997.
2. General.
a. Situation. The communications security (COMSEC) facility,
Headquarters, 2d Military Intelligence Battalion (2d MI Bn), is subject to
emergencies caused by fire, storm, flood, civil disturbances, or attacks
that may require evacuating, storing, or destroying COMSEC material and
COMSEC-related material.
b. Mission. Personnel will prevent compromise or loss of COMSEC material
during emergencies.
c. Implementation. The following personnel, in the order listed, may
implement this emergency plan:
(1) Commander, 2d MI Bn.
(2) Executive Officer, 2d MI Bn.
(3) Information systems security officer (ISSO).
(4) COMSEC custodian for COMSEC account 5CE000.
(5) Noncommissioned officer in charge (NCOIC), Battalion
Communications Section, 2d MI Bn.
(6) Senior member present.
d. Responsibilities. During emergencies, the following responsibilities
will be assigned:
(1) The Commander, 2d MI Bn, will implement the plan and provide the
necessary equipment and personnel.
(2) The COMSEC custodian or alternate will prepare emergency plans and
ensure that personnel involved in the plan train a minimum of four times a
year.
(3) The NCOIC, Battalion Communications Section, will help the ISSO or
COMSEC custodian supervise the execution of this plan. NCOIC Battalion
Communications Section will obtain vehicles when necessary.
(4) Personnel assigned to this facility will carry out the
instructions in this plan.
e. Forces and Resources. The forces and resources for this plan are as
follows:
(1) Personnel assigned duties in the COMSEC vault and one person from
the radio repair section.
(2) Personnel assigned duty in the ultra-high frequency (UHF) and the
very high frequency (VHF) sections.
(3) M4 document destroyers in the COMSEC vault and in the security-
office area.
(4) The dumpster behind the headquarters building (bldg 21). If the
dumpster will be used for destruction, the senior person present will send
an individual to get 5 gallons of diesel fuel from the 2½ -ton truck
(bumper number C121) in the motor pool.
(5) Tools for emergency destruction of COMSEC equipment. These tools
are mounted on the wall of the COMSEC vault.
(6) Carbon dioxide fire extinguishers for electrical fires are behind
the door of the vault. Water-filled extinguishers for paper and wood fires
are in the hallway leading to the vault.
(7) Organic transportation will be used to evacuate COMSEC material.
The vehicle will be the 2½ -ton truck (bumper number C121) assigned to
the facility. An alternate vehicle will be coordinated with the motor
sergeant (555-1212).
(8) The primary evacuation site will be the Operation Plan (OPLAN)
4102 GDP location. The map with primary and alternate routes is in file
380-41-3XX, in safe 2, drawer 1. The commander or senior person present may
determine alternate evacuation sites when necessary.
(9) The vault door combination is in the security office, room 9, safe
1. A copy of this plan is also posted above safe 4 in the security office.
3. Execution. Emergency plans that may have to be executed include the
following:
a. Secure Storage Plan. This is the plan for storage of COMSEC material
in the event of a bomb threat, fire, or natural disaster. Normally secure
storage will be implemented unless otherwise directed (annex A).
b. Precautionary Destruction Plan. If there is knowledge of impending
complete destruction, this is the plan for reduction of COMSEC holdings in
anticipation of complete destruction (annex B).
c. Total Destruction Plan. This is the plan for complete destruction of
COMSEC material (annex C).
d. Evacuation Plan. The plan for evacuation of the COMSEC facility
(annex D).
e. Fire Emergency Plan. The plan for temporary evacuation of the
facility (annex E).
f. Insurrections, Civil Disturbances, or Enemy Actions. The commander or
senior person present will determine the appropriate portion of the above
plans (a through e) to implement in these situations.
4. Subsequent Actions.
a. After implementing any of the emergency plans in paragraph 3, COMSEC
custodians will recover abandoned COMSEC material (if applicable); take a
complete inventory of COMSEC material; and prepare an afteraction report by
message describing the situation and giving complete details of the
emergency. The accountability and safety of COMSEC account personnel should
also be included in the afteraction message. The COMSEC custodian will send
the afteraction message reports to-
(1) The following action addressees:
(a) Controlling Authority.
(b) DIRUSACCSLA FT HUACHUCA AZ//SELCL-KP-IN//.
(2) The following information addressees:
(a) Higher headquarters as directed by the unit standing operating
procedure.
(b) CDR 66TH MI GP//IAPG-SAS//.
(c) DIRNSA FT MEADE MD//V51A//.
(d) DIRUSACCSLA FT HUACHUCA AZ//SELCL-KP-OR/SELCL-KP-AU//.
(e) CINCUSAREUR HEIDELBERG GE//AEAGB-CI-S/AEAGD-SM-S/AEAIM-CO-SI//.
(f) CUSALAO EUROPE SECKENHEIM GE//AMXLA-E-CCM//.
(g) NCEUR VAIHINGEN GE//F29//.
(h) CDR USATCMO-E 11TH SIG DET MANNHEIM GE//AFSE-CLC-MM/5BE001//.
b. The COMSEC incident report will include-
(1) A description of the COMSEC material involved and the
circumstances requiring the plan to be implemented.
(2) A list of materials and methods of destruction.
(3) The information required in TB 380-41 and USAREUR Pamphlet 380-40,
appendix I.
c. Abandoned COMSEC material will be recovered as quickly as possible.
Material and its residue will be placed under control until disposition
instructions are received.
5. Coordination. This plan has been incorporated into the battalion
physical security plan. Coordination is shown in annex F. Any changes to
this plan will be coordinated.
6. Training. Custodians will ensure-
a. This plan is reviewed at least once a year or when changes occur.
Review of plan will be acknowledged in annex G.
b. Personnel do a dry run of a portion of this plan at least once every
3 months. Results and recommendations will be recorded in annex H.
c. Personnel read and sign this plan (annex I) when assigned and at
least once every 3 months after that.
Encls LAWRENCE J. STEWART
9 Annexes CPT, MI
A. Secure Storage Plan Commanding
B. Precautionary Destruction Plan
C. Total Destruction Plan
D. Evacuation Plan
E. Fire Emergency Plan
F. Coordination
G. Annual Operator Review
H. Results of Quarterly Dry Run
I. Signature Sheet
DISTRIBUTION:
Cdrs of affected units and offices
AR 25-55, para 3-200, exemption 3a, prescribes protective markings.
(At a minimum, memorandum will be marked:)
FOR OFFICIAL USE ONLY
___________________________________________________________________________
___________________________________________________________________________
ANNEX A
SECURE STORAGE PLAN
1. General. Secure storage means locking communications security
(COMSEC) material in authorized COMSEC facilities before personnel
temporarily evacuate the area.
2. Purpose. This plan will be implemented when it becomes necessary for
personnel to leave the facility for a temporary period when evacuation
of COMSEC material is not practical. Examples of situations when secure
storage plan would be implemented include the following:
a. Bomb threat.
b. Uncontrollable fire.
c. Natural disasters.
3. Execution. On notification of implementation of this plan from the
commander or the senior member present (Emergency Plan, para 2c), the
COMSEC custodian or senior person present will ensure that-
a. The items register (IR) card file or Army COMSEC Commodity
Logistics Accounting and Information Management System (ACCLAIMS) levels
III, IV, and V diskettes and COMSEC accounting files are secured.
b. Cryptoequipment is zeroized.
c. Classified COMSEC material is gathered and placed in safe number
2.
d. Remaining classified material is placed in safes 1 or 2, wherever
space exists.
e. Safes are locked and checked.
f. Personnel evacuate the facility and take the IR cards or ACCLAIMS
level III, IV, and V diskettes. The last person out of the facility will
lock the entrance door.
4. Afteraction Reports. On return to the facility, the custodian and a
cleared witness will check safety and accountability of all account
personnel, inventory all holdings, and complete an afteraction report
according to the basic plan, paragraph 4.
(At a minimum, memorandum will be marked:)
FOR OFFICIAL USE ONLY
________________________________________________________________________
________________________________________________________________________
ANNEX B
PRECAUTIONARY DESTRUCTION PLAN
1. General. When a possible emergency is expected, precautionary
destruction is required. Communications security (COMSEC) holdings must
be reduced to the minimum required for continuous operation.
Precautionary destruction makes further emergency actions, if necessary,
easier and quicker. Positive-controlled material is not subject to
precautionary destruction.
2. Implementation. Superseded COMSEC keys and other unneeded material
listed in paragraph 3 will be destroyed as an emergency precaution.
3. Priority of Destruction. Material will be destroyed in the following
order:
a. Superseded items listed in CJCSI 3260.01 in safe 4, drawer 1.
b. Superseded Top Secret key lists and operations codes (OPCODEs) in
safe 2, drawer 1.
c. Superseded Secret key lists and OPCODEs in safe 2, drawer 1.
d. Superseded Confidential key lists and OPCODEs in safe 2, drawer 4.
e. Superseded authentication tables in safe 2, drawer 4.
f. Superseded signal operation instructions (SOIs) in safe 2, drawer
4.
g. Any remaining superseded material in safe 2, drawer 4.
h. COMSEC keying material not required for continued operation beyond
60 days. Canister systems should retain one future edition.
i. Cryptographic operational maintenance manual (KAM), cryptographic
operational operating manual (KAO), and other COMSEC publications not
required for immediate operations in safe 3, drawers 2 and 3.
j. Other classified material in file cabinet 1 and safe 2, drawer 3.
4. Execution.
a. On notification of implementation of this plan by the commander or
senior person present (Emergency Plan, para 2c), assigned personnel
immediately will report to the facility. If execution is required
outside normal duty hours, the staff duty officer will notify assigned
personnel by the fastest means possible, using the unit alert roster.
During normal duty hours, the shift supervisor or senior person present
will notify assigned personnel.
b. The COMSEC custodian or senior person present will protect the
items register (IR) card file or the Army COMSEC Commodity Logistics
Accounting and Information Management System (ACCLAIMS) level III, IV,
or V diskettes that are on top of the COMSEC custodian's desk. The DA
Form 2653-R (COMSEC Account--Daily Inventory Sheet (LRA)) will be used
to record destroyed items and post emergency action reports.
c. The COMSEC custodian or the senior person present will send a
driver to the motor pool to pick up the assigned military vehicle
(bumper number C121) or the alternate vehicle (bumper number C122) and
immediately return to the facility for further instructions.
d. The COMSEC custodian or the senior person present will send one
person to the arms room, if necessary, to pick up three weapons and
immediately return to the facility for further instructions.
e. Material will be destroyed in the priority listed in this annex,
paragraph 3. Total destruction of one item is preferred to partial
destruction of all material. The senior person present and a witness
will list each item on DA Form 2653-R as it is destroyed.
f. Items to be destroyed will be removed under guard to the
destruction location. The alternate location is the dumpster behind the
building.
g. Personnel will use only ABC M4 document destroyers (or the means
available to your unit) to complete total destruction.
h. COMSEC material and equipment not in operational use will be
prepared for total destruction or evacuation.
i. Guards will remain in the vicinity of the facility; personnel will
remain on duty during the emergency.
5. Afteraction Report. An afteraction report will be prepared using IR
cards, DA Form 2653-R, and appropriate ACCLAIMS files according to the
basic plan, paragraph 4.
(At a minimum, memorandum will be marked:)
FOR OFFICIAL USE ONLY
________________________________________________________________________
________________________________________________________________________
ANNEX C
TOTAL DESTRUCTION PLAN
1. General. Communications security (COMSEC) custodians will totally
destroy COMSEC material when capture is inevitable or evacuation is
impossible. Items will be destroyed in the order given in this annex,
paragraph 2. When conducting total destruction, total destruction of one
item is more desirable than partial destruction of several items.
2. Priority of Destruction. Material will be destroyed in the order
listed below.
a. Priority 1 items specified in CJCSI 3260-01.
b. Priority 2 items specified in CJCSI 3260.01.
c. Superseded and effective Top Secret keylists and operations codes
(OPCODEs) in safe 2, drawer 1.
d. Zeroized operational cryptoequipment and fill devices.
e. Superseded and effective Secret keylists and OPCODEs in safe 2,
drawer 1.
f. Superseded and effective Confidential keylists and OPCODEs in safe
2, drawer 2.
g. Last priority items as identified in CJCSI 3260.01.
h. Sensitive compartmented information/Top Secret message files and
Top Secret magnetic storage media in safe 3, drawer 1.
i. Future Top Secret keylists and OPCODEs that are effective in the
next 30 days in safe 1, drawer 2.
j. Future Secret and Confidential keylists and OPCODEs in safe 1,
drawer 2.
k. Sensitive pages of cryptoequipment maintenance manuals in safe 2,
drawer 3.
l. Classified equipment boards in priority load list (PLL) storage
cabinets.
m. Remainder of cryptoequipment maintenance manuals, cryptoequipment
operating instructions, and emergency action procedures (EAP) volumes in
safe 2, drawer 3.
n. Remaining classified COMSEC material (including future keys,
unclassified cryptokeys, superseded authenticators, signal operation
instructions (SOIs), classified message files, and cryptoequipment) in
safes 1, 2, and 3, file cabinets, and equipment racks.
3. Execution.
a. The place of destruction will depend on the time available.
(1) Destruction will take place in the incinerator (basement of
headquarters building).
(2) The alternate location for destruction is the dumpster behind
the building.
(3) If time does not permit actions in (1) and (2) above, paper
materials will be spread over the floor, soaked with diesel fuel, and
ignited. Care should be taken to ensure that all other actions are
complete and that the area and buildings are clear of people.
b. On notification of implementation of this plan by the commander or
the senior person present (Emergency Plan, para 2c), assigned personnel
will report immediately to the facility. If execution is required
outside normal duty hours, the staff duty officer will notify assigned
personnel by the fastest means possible, using the unit alert roster.
During duty hours, the shift supervisor or the senior person present
will notify assigned personnel.
c. The COMSEC custodian or the senior person present will secure the
items register (IR) card file or Army COMSEC Commodity Logistics
Accounting and Information Management System (ACCLAIMS) level III, IV or
V diskettes.
d. The COMSEC custodian or the senior person present will send a
driver to the motor pool to get enough diesel fuel to destroy the paper
material.
e. The COMSEC custodian or the senior person present will send one
person to the arms room, if necessary, to pick up three weapons and
immediately return to the facility for further instructions.
f. Material listed in priority order (this annex, para 2) will be
prepared for immediate destruction. The senior person present and one
witness will list items prepared for destruction for post emergency
reporting on DA Form 2653-R. Once this list has been completed, the
material on the list will be destroyed.
g. COMSEC equipment will be taken apart and smashed. Smashed pieces
will be scattered over a wide area, buried, or burned beyond
recognition.
4. Afteraction Report. An afteraction report will be prepared using IR
cards or ACCLAIMS files according to the basic plan, paragraph 4.
(At a minimum, memorandum will be marked:)
FOR OFFICIAL USE ONLY
________________________________________________________________________
________________________________________________________________________
ANNEX D
EVACUATION PLAN
1. General.
a. Communications security (COMSEC) material will be evacuated when
directed by the responsible authority. Before evacuating COMSEC
material, the custodian or senior person present will consider--
(1) How the material will be needed later.
(2) What dangers are involved in moving the material.
(3) How safe the new location is for storing the material.
b. If unfavorable conditions exist for removing the material, the
precautionary (annex B) or total destruction (annex C) plan will be
implemented. This annex does not apply to emergencies caused by fire or
natural disasters. The secure storage plan will be implemented during
fires or natural disasters (annex A).
2. Execution.
a. On notification of implementation of this plan by the commander or
senior person present (Emergency Plan, para 2c), assigned personnel
immediately will report to the facility. If execution is required
outside normal duty hours, the staff duty officer will notify assigned
personnel by the fastest means possible, using the unit alert roster.
During normal duty hours, the shift supervisor or senior person present
will notify assigned personnel.
b. The COMSEC custodian or senior person present will protect the
items register (IR) card file or the Army COMSEC Commodity Logistics
Accounting and Information Management System (ACCLAIMS) level III, IV,
or V diskettes that are on top of the COMSEC custodian's desk. The DA
Form 2653-R (COMSEC Account--Daily Inventory Sheet (LRA)) will be used
to record destroyed items and post emergency action reports.
c. The COMSEC custodian or the senior person present will send a
driver to the motor pool to pick up the assigned military vehicle
(bumper number C121) or the alternate vehicle (bumper number C122) and
immediately return to the facility for further instructions.
d. The COMSEC custodian or the senior person present will send one
person to the arms room, if necessary, to pick up three weapons and
immediately return to the facility for further instructions.
e. The COMSEC custodian or the senior person present will instruct
one person to zeroize keyed COMSEC equipment.
f. The COMSEC custodian or the senior person present will ensure that
material is locked in a safe. If movement of safes is impractical,
containers such as footlockers or boxes in the storage room will be used
to secure material during transport.
g. The COMSEC custodian or the senior person present will ensure that
equipment and material will be moved to the vehicle waiting outside the
facility.
h. The COMSEC custodian or the senior person present will ensure that
the local military police (123-4567) and the previously coordinated
escort are notified.
3. Evacuation Sites.
a. Primary. Ground defensive position (GDP) location or continuity of
operation (COOP) site designated in Operation Plan (OPLAN) 4102. Primary
and alternate route maps are in safe 1, drawer 2.
b. Secondary. The senior person present may designate an alternate
location if the primary is not practical or feasible.
c. Other. Further movement to different locations must be anticipated
before and during evacuation.
4. Conduct During Evacuation.
a. During evacuation, personnel accompanying material will be alert
for unusual activity. If the vehicle is attacked by ground forces and
capture is imminent, the COMSEC material will be destroyed by any means
available, including destroying the vehicle by igniting the fuel tanks.
b. On arrival at the evacuation site, a complete inventory will be
taken and reports will be prepared.
c. When emergency plans result in abandoning COMSEC material, every
effort will be made to recover the material at the earliest possible
opportunity. The safety of the individuals involved in recovery
operations will be considered. Recovered COMSEC material will be
controlled and retained until further disposition instructions are
received.
5. Afteraction Reports. An afteraction report will be prepared according
to the basic plan, paragraph 4.
(At a minimum, memorandum will be marked:)
FOR OFFICIAL USE ONLY
________________________________________________________________________
________________________________________________________________________
ANNEX E
FIRE EMERGENCY PLAN
1. General. Procedures in this annex will be followed when a fire occurs
in the COMSEC facility. Annex A applies if a fire exists in the building
housing the cryptofacility.
2. Location of Firefighting Equipment.
a. A CO2 extinguisher for chemical fires is mounted next to the
COMSEC facility door.
b. Water extinguishers for paper and wood are in hallways.
c. Firefighting tools are mounted on the wall.
3. Execution. The person discovering the fire should-
a. Sound the alarm and disconnect electrical devices.
b. Report the fire to fire department (telephone number 117) and give
the location, building number (21), room number (6), name, and telephone
number. If telephones do not work, send a messenger to the military
police desk sergeant (bldg 123) to report the fire. Extinguish the fire
using available firefighting equipment.
c. Notify the senior person present, who will ensure the item
register (IR) card file or Army COMSEC Commodity Logistics Accounting
and Information Management System (ACCLAIMS) level III, IV, or V
diskettes are removed.
d. Implement the secure storage plan (annex A) and, if time permits,
bring the fire under control.
e. Post guards during the entire evacuation and temporary storage
period.
f. Post guards and screen COMSEC material to prevent unauthorized
viewing, if possible, when firefighters or other unauthorized personnel
must enter the facility.
NOTE: Firefighters will not be delayed from fighting the fire for
the formality of signing in. Foreign-national firefighters will be asked
to provide only their names. These names will be provided to the
supporting counterintelligence element after the fire is extinguished.
4. Afteraction Report. After the emergency, the custodian will conduct a
physical inventory using the IR cards or ACCLAIMS files and complete an
afteraction report according to the basic plan, paragraph 4.
(At a minimum, memorandum will be marked:)
FOR OFFICIAL USE ONLY
________________________________________________________________________
________________________________________________________________________
ANNEX F
COORDINATION
This plan has been reviewed for compatibility with command plans.
Commitments in these plans can be met.
TROY T. AIKMAN WILLIAM BATES
LTC, MI CPT, MI
Commanding S2
EMMITT D. SMITH JAY P. NOVACEK
MAJ, MI 1LT, SC
S3 CE Staff Officer
NATHANIEL N. NEWTON CHAD W. HENNINGS
CPT, IN GS-12
HHC Commander Battalion ISSO
RAY DONALDSON KEVIN F. WILLIAMS
CW4, USA MAJ, MP
Motor Officer Provost Marshal
LEON H. LETT CHARLES S. HALEY
GS-11 GS-13
Post Safety Officer Post Fire Marshal
(At a minimum, memorandum will be marked:)
FOR OFFICIAL USE ONLY
________________________________________________________________________
________________________________________________________________________
ANNEX G
ANNUAL OPERATOR REVIEW
NAME DATE SIGNATURE
___________________ ___________________ ____________________
___________________ ___________________ ____________________
___________________ ___________________ ____________________
___________________ ___________________ ____________________
___________________ ___________________ ____________________
___________________ ___________________ ____________________
___________________ ___________________ ____________________
___________________ ___________________ ____________________
___________________ ___________________ ____________________
___________________ ___________________ ____________________
___________________ ___________________ ____________________
___________________ ___________________ ____________________
___________________ ___________________ ____________________
___________________ ___________________ ____________________
___________________ ___________________ ____________________
___________________ ___________________ ____________________
___________________ ___________________ ____________________
___________________ ___________________ ____________________
___________________ ___________________ ____________________
___________________ ___________________ ____________________
___________________ ___________________ ____________________
___________________ ___________________ ____________________
(At a minimum, memorandum will be marked:)
FOR OFFICIAL USE ONLY
________________________________________________________________________
________________________________________________________________________
ANNEX H
RESULTS OF QUARTERLY DRY RUN
PORTION OF PLAN PRACTICED:
DATE OF PRACTICE:
1. PERSONNEL PARTICIPATING:
2. RESULTS:
3. RECOMMENDATIONS:
4. SIGNATURE OF CUSTODIAN AND WITNESSES:
(At a minimum, memorandum will be marked:)
FOR OFFICIAL USE ONLY
__________________________________________________________________________
__________________________________________________________________________
ANNEX I
SIGNATURE SHEET
NAME DATE SIGNATURE
___________________ ___________________ ____________________
___________________ ___________________ ____________________
___________________ ___________________ ____________________
___________________ ___________________ ____________________
___________________ ___________________ ____________________
___________________ ___________________ ____________________
___________________ ___________________ ____________________
___________________ ___________________ ____________________
___________________ ___________________ ____________________
___________________ ___________________ ____________________
___________________ ___________________ ____________________
___________________ ___________________ ____________________
___________________ ___________________ ____________________
___________________ ___________________ ____________________
___________________ ___________________ ____________________
___________________ ___________________ ____________________
___________________ ___________________ ____________________
___________________ ___________________ ____________________
___________________ ___________________ ____________________
___________________ ___________________ ____________________
___________________ ___________________ ____________________
___________________ ___________________ ____________________
(At a minimum, memorandum will be marked:)
FOR OFFICIAL USE ONLY
__________________________________________________________________________
