General officer or civilian equivalent, DV-6 through DV-3.

Colonels or GS-15s and above.

Personnel determined by the command section to be of special interest or importance; that is, visitors, regardless of grade, having a scheduled courtesy visit, briefing, work session, or meal with a command section principal.

A DV visiting the agency in conjunction with a conference and the project officer anticipates command section involvement; the conference project officers treat DV according to the guidance provided in this pamphlet.

Submit every Friday by close of business, a DV report (RCS: AIA-CSP (W) 9602) that covers at least 2 weeks in advance. Forward the report to HQ AIA/CSP; negative replies are required. Include general officers visiting any AIA site, not just the agency.

Designate in writing, a POC office or officer, to monitor the success and shortfalls of the DV program and forward this information to HQ AIA/CCE/CS. This information is forwarded to HQ AIA/CSP for review and to provide updates and overall guidance to individual project officers and focal points for action.

Assign a project officer for each DV package assigned.

If not tasked by the command section, immediately, notify AIA/CC secretary upon knowledge of a DV visit that involves or could involve command section principals. The HQ AIA/CC secretary will clear the date and time of the proposed visit. Try to avoid embarrassments; visitors not cleared by the command section may be refused entry.

Ensures the proper planning for, and execution of, any visit within his or her area of responsibility.

Meets, greets, and travels with DV-5s and DV-6s to all social events or provides someone to take his or her place when he or she is unavailable.

Arranges prepayments of bills when hosting a foreign dignitary, reimbursed from appropriated funds after arrangements are made with HQ AIA/FM.

Meets with the project officer to plan the agenda. Ensures answers are in writing for command review of the following questions:

Attend command section principal's agenda review with project officer, if applicable.

Notify command section of any possible DV visits proposed to your staff prior to commitment of visitor.

Monitors, implements, and provides quality control over all aspects of DV program.

Assists the project officer with DV administrative procedures (review this pamphlet and attachment 1, Distinguished Visitor Tasker Checklist).

Advises staff offices regarding protocol matters.

Submits all billeting information (DV suite, visiting officer quarters (VOQ), off-base billeting) and transportation requests.

Plans breakfast, lunch, and, or, dinners when the command section is involved.

Controls and assigns the reserved parking spaces located through the general's gate in the front of building 2007.

Arranges for an individual from the command section to meet and greet all DVs, the command section-hosted DVs, and special interest guests flying into Kelly AFB and Randolph AFB. If an individual from the command section is not available, HQ AIA/CSP notifies an appropriate director as the alternate.

Coordinates military airlifts with base operations and ensures the DV information is posted on the electronic marquee or display at the flightline.

Advises the Honor Guard of ceremonial requirements, then coordinates or oversees their implementation.

After ensuring that the proper clearances are received, authorizes the project officer to pick up the visitor's DV badge from the security police (SP) entry control (building 2001).

Prepares a welcome package to include a welcome letter from the Commander (HQ AIA/CC).

Prepares and distributes the Weekly Distinguished Visitor Report.

Only when the command section is involved, prepares seating chart and name plates for briefings; otherwise, provides guidance. Prepares agendas and sets up the conference room with writing pads and pens or pencils. Makes copies of chart and name plates for social events (dinners and lunches) when the command section is involved.

Maintains mementos and listings of previous AIA memento presentations.

Ensures that the project officer provides a proposed itinerary package to HQ AIA/CSP, 24 hours prior to the command section agenda review. If an agenda review is not necessary, ensures package is in by suspense date on tasker.

Makes distribution of proposed and final DV packages to HQ AIA command section.

Immediately notifies the command section of his or her selection. Reviews the DV checklist with the HQ AIA/CSP project officer and follows the checklist.

Coordinates with HQ AIA/CCE/CS for the schedules of command section principals. Reviews date and time if not noted on tasker.

Contacts the visitor's office to request the DV's specific areas of interest and the details surrounding the visit; that is, inclusive dates, arrival and departure times, mode of transportation (if military air, check the callsign and location aircraft is departing from), number in party, billeting and ground transportation requirements, dietary restrictions and requirements, etcetera. Follow checklist:

Coordinates with the commanders, directors, chiefs of major staff offices, and unit commanders on the game plan and receives guidance on scheduled briefings. While some initial guidance may be provided by the command section, the senior officer in each organization ensures the agenda is accurate and relevant to the visitor.

Arranges for the appropriate briefings (include full name of briefer, date, time, and location of briefing, see Attachment 2), schedules courtesy visits, and reserves one of the following conference rooms:

Contacts Security Office, Mission Support (HQ AIA/SOXX), extension 6-4624, when hosting a foreign DV. HQ AIA/SOXX is the focal point within AIA for processing foreign visits and foreign disclosure requests. HQ AIA/SOXX provides guidance on visit requests and assistance in obtaining proper authorization to disclose information to allies with a legitimate need-to-know.

Ensures command section principals participate by coordinating the time, place, and other appropriate information with each participating command section principal's secretary. This includes meals, social events, briefings, work sessions, etcetera.

Schedules with HQ AIA/CSR (6-2377) presentation of the AIA Today briefing.

Arranges through HQ AIA/CSP for an officer of appropriate rank to meet or greet and escort the ranking guests. The director or 0-6 equivalent of the sponsoring office meets DV-5 to DV-6. A command section principal, if available, meets DV-1 to DV-4.

Contacts HQ AIA/CSP to determine appropriate uniform for all visiting participants. Use the uniform of the day for daily activities (unless DV is presenting a briefing to our staff, then service dress or equivalent), and use casual attire (open-collar shirt) for evening functions. Inform the visitor's office of uniform requirements and annotate uniform requirements in the visitor's agenda.

Discusses with HQ AIA/CSP the appropriateness of mementos (mainly for foreign DVs or DVs in positions such as, directors and special speakers of the National Security Agency, Central Intelligence Agency, and the Defense Intelligence Agency).

Limits staff attendance at briefings or work sessions to command section representatives, the host, and those specifically invited by the commander and the host, to answer questions on visit-related issues (if DV is a civilian, always include the Technical Director (HQ AIA/CA) as a participant in the courtesy visit and briefings, etcetera). List attendees by names and office symbols on the agenda; use rank, first name, and last name.

Contacts HQ AIA/CSP to coordinate the use of staff cars, DV vans, or buses (dispatcher at vehicle operations on Security Hill, extension 6-2127).

Reserves parking and coordinates with HQ AIA/CSP for reserved parking spaces in front of building 2007.

Makes arrangements for all refreshments, breakfasts, luncheons, dinners, parties (as appropriate) to include name tags and seating plans, not involving command section principals. HQ AIA/CSP provides advice as necessary. For above events involving command section principals, notify HQ AIA/CSP of requirements.

Upon receiving authorization and picking up package from HQ AIA/CSP, obtains DV badges for distinguished visitors from the Pass and ID Office, building 2001. General officers in uniform do not require DV badges; however, their clearances must be sent to HQ AIA/SOP.

Completes the required DV package, which includes itinerary, agenda, biographies (which you have procured), and talking paper.

Completes the AIA Distinguished Visitor Program Questionnaire after DV departs.

The project officer uses the draft label to clarify developments and refine the itinerary and agenda. The draft label is used to:

Use the proposed label when proposed copy is due to HQ AIA/CSP (see date on tasker); the project officer provides a proposed itinerary and agenda to HQ AIA/CSP for coordination and review. HQ AIA/CSP reviews and directs needed changes and additions to the package. HQ AIA/CSP provides the command section copies of the proposed itinerary for command coordination and review. HQ AIA/CSP is the single entry point to the command section. HQ AIA/CSP's review of the DV package normally "freezes" the DV's itinerary in preparation for the commander's review. Minor adjustments may occur; however, the majority of the coordination and arrangements should have been completed prior to this point. Proposed DV packages include itinerary, agenda, biography information, and the talking paper (number 5 of the project officer checklist completed).

After the commander's review, use the final label to indicate that the agenda is ready for final distribution. Final itineraries may be e-mailed to HQ AIA/CSP, briefers, and attendees. If an itinerary or agenda needs to be changed after the final label is used, make sure to change the date and time printed in the lower left corner of the first page. This is a signal that there are two copies of the itinerary, and the most current is determined by the date and time.

Proposed Itinerary.

All DV biographies accompany the proposed itinerary provided to HQ AIA/CSP. If biographies are not available, include a statement along with the proposed itinerary stating that the biography is not available, or when the biography will be available. The project officer makes all efforts to secure the biography prior to the commander's review.

DVs visiting the area

and do not require (or request) DV treatment or HQ AIA/CSP involvement, please send an

See example.

Attendance.

See example. The list of attendees is key to the agenda and includes all attendees ("ours and theirs"). List in rank order with the highest ranking first. Do not list briefers.

Background and Point Papers.

If the OPR intends to provide the visitor with background or point papers, attach these documents to the proposed copy.

NOTE: Always include in the package a current biography on the visitor; United States Air Force general officer biographies can be obtained from HQ AIA/PA.

DV Questionnaire.

The DV questionnaire includes questions concerning problems encountered during the DV visit and recommendations for improvements to the DV program. The host and action officer completes the questionnaire not the DV. The project officer does not ask the DV these questions.