AIAI33-109
AIR INTELLIGENCE AGENCY INSTRUCTION 33-109
15 NOVEMBER 1991
DEPARTMENT OF THE AIR FORCE HQ AIR INTELLIGENCE AGENCY
Communications
RCS: AFIC- LEM(M)6701 AFIC ENGINEERING INSTALLATION PROJECT IMPLEMENTATION
NOTE: See attachment 1 for Glossary of Terms and attachment 2 for Abbreviations.
This regulation establishes basic responsibilities and procedures for planning, programming, budgeting, engineering, and installing mission-facility projects (MFP). It implements AFR 700-28 in regard to AFIC responsibility to develop and document installations in AFIC's fixed ground facilities. It applies to all AFIC activities residing in AFIC fixed ground facilities to include systems fielded under AFR 800-29. It does not apply to AFIC-gained Air National Guard or Air Force Reserve units. Also, it does not apply to equipment or systems installed in or on vans or airborne platforms and other MAJCOM operated communication centers.
Corrected copy of AFIC REGULATION 100-14.
Updates AF Form 1261 routing procedures; changes exception follow-up intervals from monthly to quarterly; deletes the use of the AF Form 1318, the NSA 285 report, ESC Forms 153 and 153C; and establishes special equipment requirements and prepositioned tool box procedures.
ESCR 100-14, 5 October 1988.
HQ AFIC/LEMS
CMSgt Payton Bolden
HQ AFIC/LEM
Col Phillip L. Jackson
24
F; X:
AUL/LSE (1); HQ AFIC/LEMS (1)IMOP (3)
SECTION A --INTRODUCTION
1. Objectives. The responsibilities and procedures outlined in this regulation support the command objective of 100 percent program accomplishment and will:
1.1. Improve the quality of mission-facility installations by properly aligning authority and responsibility for command programs.
1.2. Provide realistic lead-time in routine programs. Generally, any work performed by the 6968 AIS will require, at a minimum, 9 months lead-time to engineer, order materials, develop the Mission-Facility Installation Scheme (MFIS) or Communications-Facility Installation Scheme (CFIS), and schedule engineering-installation ( EI) teams.
1.3. Provide for timely distribution of installation schemes and other information essential to implementing MFPS.
1.4. Provide installation services in a timely and economical manner when new facilities or facility changes are required.
1.5. Provide authoritative guidance on managing the configuration of AFIC mission facilities.
2. Reports. Use procedures in ESCR 100-12 to inform all command levels of the MFP status and progress of 6968 AIS tasked projects.
3. Authorization. The AFIC Master Program (MP) (ESCR 27-1) is the authoritative document for all mission-facility actions. All installations, upgrades, and removal actions require MP action (basically, add any item of mission equipment occupying mission floor space, using technical power, and stressing facility air conditioning to the MP). All relocations of equipment (already shown in the MP) require the approval of HQ AFIC/LEMP/XPPI as well as the appropriate office of primary interest. An assigned AFIC project number is the authority for mission-facility relocation actions.
SECTION B--GENERAL PHASES OF AN MFP
4. Initial. The initial phase of an MFP is begun long before (12 months) the programmed operational date to provide adequate lead-time to develop all AFIC staff actions associated with implementing AFIC mission objectives. AFIC completes the following major actions during this phase:
4.1. Planning.
4.2. Programming.
4.3. Budgeting.
4.4. Determining and justifying real-property construction or alteration requirements.
4.5. Developing operational and engineering concepts.
4.6. Producing and publishing required equipment installation standards (EIS), telecommunications installation details (TID), position installation details (PID), and required materials lists (RML).
4.7. Equipment, systems, or major upgrades to existing systems may be installed by HQ AFIC, HQ AFIC contractor, NSA, NSA contractor, AFCC, AFLC contractor, AFSC contractor, or 6968 AIS. Generally, the 6968 AIS provides site preparation for NSA or contractor installations one quarter before the system's initial operation capability (IOC). The 6968 AIS may, when tasked, reconfigure, install, or relocate complete systems.
NOTE: Operating units may identify MFP requirements (such as modernization and rehabilitation) and forward them to AFIC for approval and normal MFP development and implementation.
5. Project Development. HQ AFIC, 6968 AIS, AFCC, AFLC, AFSC, NSA, and any combination of contractors are responsible for the project development phase of an MFP. In many cases, this may only consist of the 6968 AIS developing an MFIS or a CFIS for site preparation before an outside agency actually installs systems or equipment.
6. Project Engineering:
6.1. The project engineering phase of an MFP may be the responsibility of 6968 AIS, AFIC, NSA, AFCC, AFSC, or AFLC.
6.2. For 6968 AIS projects, this phase of an MFP begins a minimum of 9 months before the beginning of the programmed operational quarter and ends at the beginning of the operational quarter. During this phase, the 6968 AIS identifies the project tasks and prepares the MFIS, CFIS, and bill of materials (BOM)
7. Project Installation:
7.1. The installation phase of all projects identified in the mission-facility project status report (MFPSR) is a responsibility of 6968 AIS/Ell, unless indicated otherwise. The project installation phase may be a shared responsibility of 6968 AIS/EIE, AFIC, NSA, AFLC, AFSC, AFCC, and contractors or any combination thereof.
NOTE: HQ AFIC/LEMS (in coordination with LEMY) may task operating units to install minor MFPS.
7.2. Maximum support and cooperation are essential to expedite the installation, accomplish quality workmanship, document the installation, and release the installation team.
8. Testing, Inspecting, Accepting, and Commissioning. The project testing and inspection phase is a joint responsibility of the installation agency, the AFIC unit, intermediate headquarters and HQ AFIC. This phase begins as soon as possible but no later than 72 hours after all installation work is completed. When an agency other than the 6968 AIS installs a system, test and inspect according to AFR 700-4, Vol 1; or ESCR 101-1; or both. For major systems, AFIC will normally field a formal testing and commissioning team according to ESCR 101-1. If no AFIC formal team is deployed, then field units should follow guidance in AFM 700-4, Vol 1, chapter 4, and this regulation.
9. Plant-in-Place Record (PIPR) Documentation. This phase begins immediately after the installation testing and the AF Forms 1261, Communications-Computer Systems (C-CS) Acceptance Commissioning and Removal Certificate are signed. The installation agency must provide two copies of all as-installed documentation to the unit. The unit is responsible for verifying the accuracy and providing the as-installed documentation and annotated PIPR updates to the 6968 AIS for PIPR updates and additional PIPR development. Most newer systems have system manuals documenting front panel layouts, intra-position wiring, wiring details, system block diagrams, etcetera; NSA retains configuration control of the system and the system manual. In this case, AFIC will not duplicate the information in AFIC PID or TID drawings.
SECTION C--HQ AFIC RESPONSIBILITIES
10. Initial Phase. The initial phase of an MFP is begun long before the programmed operational date to provide adequate lead-time to develop all AFIC staff actions associated with implementing AFIC mission objectives. The designated HQ AFIC staff office will:
10.1. Produce operational concepts lO months before lOC(DO).
10.2. Prepare and distribute system engineering concepts no later than 8 months before the beginning of the operation quarter (XP).
10.3. Keep the position equipment table (PET) current with the AFIC MP and update the PET 7 months before IOC of equipment or systems (LE).
10.4. Publish the AFIC MP monthly (XP).
10.5. Budget for major items of mission equipment (XP, LE, and AC).
10.6. Prepare contract specification for procuring special, major, mission equipment items, or systems (XP).
10.7. Set up space criterions according to ESCR 86-1 (LE, XP, and SC).
10.8. Identify and support real property construction and alteration requirements for communications-operations buildings and directly associated support facilities (space, power, and air conditioning) in time to permit necessary programming, funding, and implementing action (LE, XP, and SC).
10.9. Approve all R&D equipment test according to ESCR 80-1, prior to equipment installation in AFIC facilities (DO, XP, and LE).
NOTE: All equipment projected for installation more than 2 weeks in advance to support R&D test efforts should be programmed in the AFIC MP.
SECTION D--HQ AFIC/LEMS RESPONSIBILITIES
11. HQ AFIC/LEMS Guidance. LEMS will provide oversight and guidance to the 6968 AIS and field units on all PIP matters. LEMS will also ensure all configuration changes to equipment, systems, or facilities are properly staffed and authorized before implementation within AFIC fixed ground facilities. HQ AFIC/LEMS will:
11.1. Be the OPR for 6968 AIS engineering and installations projects.
11.2. Task the 6968 AIS for action on approved projects not identified in the MP (relocations, material only support to units, updating of PIPRS, etcetera).
11.3. Assign AFIC project numbers to units for local installation actions. The assigned project number is the authority for local installation actions associated with MP positions. The assignment of a project number results in an MFPSR (RCS: AFIC-LEM(M)6701) for HQ AFIC and unit project tracking. See ESCR 100-12 for procedures and responsibilities for this program and report.
11.4. Assign a work unit code to each project for man-hour documentation.
11.5. Task units, in coordination with LEMY, for assistance on installations when needed.
11.6. Provide guidance and directions on the use of AF Forms 1261.
11.7. Provide guidance and direction for maintaining PIPRS.
SECTION E--6968 AIS RESPONSIBILITIES
12. Tasking:
12.1. After an AFIC MP action is approved or upon receipt of tasking, the 6968 AIS is tasked with preparing El details, developing the scheme, fabricating required installation materials, procuring BOMS, and scheduling installation team personnel necessary to meet the MP needs.
12.2. The 6968 AIS is authorized and directed to initiate unit installation improvement projects as necessary to maintain systems and associated cabling according to installation standards or as necessary to support other authorized installation projects. Additionally, the 6968 AIS is authorized and tasked to set up projects as necessary to support phasing of major installations in the AFIC MP. For managing phasing actions and administrative control, one or more projects may be prepared for each programmed need. Because of delays in programming, the 6968 AIS will respond when tasked by LEMS, MP action will follow. The 6968 AIS will:
12.3. Review project development actions. Publish internal guidance to standardize preparing and numbering typical and plant-in-place (PIP) drawings. Use the drawing categories listed in attachment 3. Number the MFP according to published procedures for the 6968 AIS.
12.4. Review MP for new, accelerated, or delayed program action and adjust schedules accordingly.
12.5. When appropriate, communicate directly with NSA and operating units on minor plant engineering and installation matters and other details as determined by LEMS. Provide information copies of all direct communication to intermediate level headquarters and appropriate HQ AFIC staff offices.
12.6. Perform pre-engineering site surveys required to prepare MFISs or CFISS. Coordinate all site surveys with HQ AFIC/LEMS. Provide information copies of all letters of agreement, site concurrence, or memos of agreement to HQ AFIC/LEMS.
12.7. Set up procedures and the internal organization to react to urgent operational needs.
12.8. Forecast requirements and requisitions and maintain a stock of expendable items of installation hardware to support the fabrication shop and emergency requirements of deployed installation teams.
12.9. Maintain and operate a fabrication shop to support the installation of MFPS.
12.10. Budget for BOMS, bench stock items required for prefabrication or installations, TDY travel, and other traditional operation and maintenance (O&M) budget requirements.
12.11. Provide materials when tasked or documentation support when requested by the operating unit for unit installed training facilities.
12.12. Develop a quality assurance program (AFR 74-1) to ensure quality of engineering, MFIS or CFIS adequacy, and installation work. Coordinate internal guidance (unit regulation, OIs, etcetera) on this program with HQ AFIC/LEMS.
13. Development. The 6968 AIS will:
13.1. Set up engineering and installation projects.
13.2. Develop and update facility installation standards according to ESCR 8-1.
13.3. Publish ElSs, PIDS, TIDs for MFIS and CFIS.
13.4. Schedule the 6968 AIS installation team to complete installation phase of MFP to meet the IOC.
13.5. Prepare MFISs or CFISs and BOMs for each installation task of an MFP. Include in the MFIS's and CFIS'S:
13.5.1. The complete narrative of the work to be done. Use AFIC/LE tasking number or this regulation as the authority for project development and expending funds.
13.5.2. The narrative defining government and contract or support requirements.
13.5.3. The consolidated list of applicable EISS, PIDS, TIDS, and 31-series standard installation practices technical orders (SIPTO).
13.5.4. Applicable mission-facility engineering drawings.
13.6. Submit BOMs for procurement.
13.7. Provide HQ AFIC/LEMS a copy of the proposed installation team schedule 30 days before the installation quarters.
13.8. Determine separate installation requirements and assign project numbers to MFPs in the master program a minimum of 9 months before the beginning of the operational quarter or within 7 workdays after receipt of tasking.
13.9. Coordinate with LEMP/XPPI or field unit to select position locations.
13.10. Assign PIP numbers on AFIC drawings to identify mission equipment positions.
13.11. Prepare and forward MFISs or CFISs to the appropriate operating unit at least 1 month before the beginning of the installation start date.
NOTE: The operating units will immediately review the MFIS or CFIS for any apparent discrepancies in engineering, equipment, or implementation scheduling and report results to 6968 AIS/Ell within 15 days or as directed.
13.12. Receive unit recommended changes to MFISs or CFISs and make any revisions required.
13.13. Perform engineering site surveys to support a MFIS or CFIS and coordinate with AFCC areas, NSA, and AFIC operating units, as appropriate.
13.14. Perform preinstallation site surveys when required and:
13.14.1. Ensure required materials are on hand at the site.
13.14.2. Confirm supporting construction is complete or will be completed before the installation start date.
13.14.3. Coordinate base and unit support requirements for the installation team.
13.14.4. Confirm any special security clearances.
13.14.5. Confirm any required maintenance assistance from the unit is available.
13.14.6. Review the physical facility to ensure space for the equipment, power and air conditioning support, and the layout of the facility are valid as planned during the engineering phase. Advise HQ AFIC/LEEE/XPPT/LEMS, as appropriate, if facilities are not adequate.
13.14.7. Provide, as required, an AFIC El representative to assist AFCC on-site during the installation phase of an antenna project.
14. Installation. The installation team chief will:
14.1. Coordinate with the unit's liaison representative upon arrival.
14.2. Act as the installation agency for all MFPs identified as a 6968 AIS responsibility in the MFPSR.
NOTE: The project installation phase may be a shared responsibility of 6968 AIS/EII, NSA, AFLC, AFSC, contractor, HQ AFIC, or AFCC. HQ ESC/LEMS (in coordination with LEMY) may task operating units to install minor MFPS.
14.3. Install mission or communications-facility equipment or systems according to the applicable MFIS or CFIS.
14.4. Be responsible for the overall management of the installation using all available resources to meet the completion date.
14.5. Receive instruction and guidance from 6968 AISIEII. The team chief is authorized and encouraged to have direct communications with the 6968 AIS project engineers and HQ AFIC/LEMS.
14.6. Coordinate (by message or telephone) with the project engineer on errors or omissions on an MFIS or CFIS identified during this phase before deviating.
14.7. Confirm all equipment is on hand, has all required modifications, and been operationally tested by the unit.
14.8. Monitor construction progress for mission facilities.
14.9. Prepare a Team Chief Weekly Progress Report in message format and provide an information copy to HQ AFIC/LEMS (include HQ AFIC/SCA for communications-computer projects).
NOTE: The 6968 AIS will designate the contents and format for this report.
15. Post Installation. The team chief will:
15.1. Annotate and update two copies of the as-installed drawings. Provide both copies to the unit.
NOTE: The unit will forward one copy to the 6968 AIS.
15.2. Prepare for facility testing according to sections F and G.
15.3. Coordinate with the 6968 AIS for the disposition of BOM residue (ESCR65-1).
15.4. Identify excess equipment items to the unit's materiel control section.
16. PIPR Documentation. The unit and 6968 AIS are responsible for updating PIPRs for mission, antenna, and communications PIPRs outside the communications center. This phase begins after a mission-facility installation is completed. The 6968 AIS will provide updated as-installed drawings and records to the unit within 90 days after receipt. The 6968 AIS will:
16.1. Maintain the command (master) PIP mission-facility drawing file.
16.2. Receive annotated as-installed copies of the PIPR. Revise the master PIP drawings and distribute revised or new PIP mission or communications facility drawings, using a cover letter of transmittal, as follows: HQ AFIC/LEMS--l copy; LEE--L copy (06 Sepia only); operating unit--2 copies.
16.3. Delete the MFP from the MFPSR when revised PIP drawings are distributed and all exceptions listed on the AF Form 1261 are corrected.
16.4. Establish internal procedures to ensure the installation team chief accurately documents the position or facility as-installed and provides two copies of all documentation to the unit.
SECTION F--UNIT RESPONSIBILITIES
17. General. Each AFIC unit will:
17.1. Ensure there are no unauthorized changes to the physical location or equipment configuration and no additions or deletions of components to any installed position without proper authority. Except for bona fide emergencies, do not install, relocate, remove, or reconfigure (EXCEPTION: TCTO or other modification type actions not changing system footprint) any master program position without HQ AFIC/LEMS approval regardless of the source of tasking. Configuration changes normally require a modification proposal submission (AFR 57-4, ESC Sup 1).
17.2. Notify HQ AFIC/LEMS of emergency installations within 48 hours after work starts, or as soon as the emergency allows. Describe the emergency, equipment, and man-hours required. HQ AFIC/LEMS will assign a project number according to this section. Document man-hours according to this section.
17.3. Request an AFIC project number from HQ AFIC/LEMS immediately when tasked as the installation agency and when an AFIC project number is not assigned. Provide specific and detailed information about the need and support information sufficient for determining the task size, type, and quantity of personnel and equipment required. The assignment of a project number will result in an MFPSR (RCS: AFIC-LEM(M)6701) used for HQ AFIC and unit project tracking. See ESCR 100-12 for procedures and responsibilities for this program or report. Project numbers assigned by LEMS are composed of six characters as follows: first two digits are last two digits of unit, third digit is detachment number (O if none), fourth digit is last digit of fiscal year, fifth digit is current quarter, and sixth digit is an assigned one-up letter starting with L through Z (for example, 22083L).
17.4. Document all man-hours spent on installations, to include assisting installation teams. See MB 1-06 and 00-20 series technical orders to correctly document actions for maintenance data collection.
17.5. Notify HQ AFIC/LEE with an information copy to HQ AFIC/LEMS and 6968 AIS/EIE before changing room numbers.
17.6. Request all technical power circuit breaker assignments from 6968 AIS/EIE (exception LADYLOVE). In general, technical power should only be used for master programmed (mission) equipment. Use utility power for all other applications.
17.7. Requisition and maintain ESCR 0-7. Keep applicable EISs within LG. Recommend all units have ElSs 2-1 and 2-2 on hand as guidance on AFIC standards for unit installation initiatives.
18. Engineering. During the engineering phase of a project, each unit affected will:
18.1. Appoint a unit project monitor to ensure all actions required in support of a mission or communications project (host support, MEAR team work, etcetera) are completed before the installation team arrives. This responsibility is usually assigned to the communications-computer systems program manager for communications or computer projects and LG for mission or antenna projects.
18.2. Conduct a comprehensive review, upon receiving each MFIS or CFIS, and reply by electrical means acknowledging receipt and acceptance of the MFIS or CFIS. The MFIS or CFIS review and acceptance must include O&M review and certification of civil engineering, unit SCX (communications programmer), or other support confirmation. Consider all of these factors before MFIS or CFIS acceptance is certified. If the MFIS or CFIS is not acceptable, submit recommended changes to 6968 AIS/EIE with an information copy to HQ AFIC/LEMS. Make this review upon receiving the MFIS or CFIS and send the reply to 6968 AIS/EIE within 15 days after receipt. This is to ensure there is enough time for the 6968 AIS/EIE to review recommendations and make the necessary changes to the MFIS or CFIS.
18.3. Receipt for and acknowledge receipt of the BOM and prefabrication shipments. Provide secure storage for this material (ESCR 65-1). Advise 6968 AIS/EII if secure dry storage is not available.
18.4. Assume accountability for equipment items supplied according to ESCR 67-1, Vol IV, and AFM 67-1. The equipment custodian will assume equipment accountability before the installation start date and release the equipment to the installation team chief when required for project installation.
18.5. Conduct incoming quality control inspections (ESCR 66-7) on each item of government furnished equipment received in support of an MFP or communications project and inspect for serviceability, completeness, and modification compliance. Equipment shortages and malfunctions must be corrected before the installation team's arrival to begin the installation phase. Document man-hours according to MB 1-06 and the 00-20 series TOs. (Exception: Only the installation team chief will open prefabrication and BOM shipping containers. Also, do not open or inspect contractor provided equipment. These items are exempt from incoming quality control inspections.)
18.6. Closely monitor incoming shipments of equipment required in support of AFIC projects. Report equipment shortages, inoperative equipment (if not repaired 30 days before installation), or other problems impacting on the project progressing on schedule in the Unit Mission-Facility Project Status Report (UMFPSR) (RCS: AFIC-LEM(M)6701), according to ESCR 100-12. Begin reporting this information as it surfaces and continue reporting until resolved. Report by separate message those problems requiring immediate HQ AFIC/LEMS or 6968 AIS resolution. Notify HQ AFIC/LESO by COMFY MAT report if equipment is not on hand 30 days before installation start date according to ESCR 67-1,VolIV. See ESCR67-1,VolIV,for anticipated COMFYMAT reporting requirements.
18.7. Refurbish and paint, when required, the equipment racks and shelves scheduled for installation under the MFP. Complete this action before the arrival of the installation team.
19. Installation. During this phase, each affected unit will:
19.1. Appoint an individual to act as liaison between the unit and the El team.
19.2. Act as the installation agency for MFPs when directed by HQ AFIC/LEMS.
19.3. Act as the installation agency for training positions. Training position relocations and installations do not require LEMS approval. If desired, use support general codes to document manhours.
19.4. Provide installation support to the El team, such as housing, messing, base engineering, photo service, transportation, administrative support, and message support.
19.4.1. Ensure quarters are equivalent to those occupied by unit personnel of equal rank.
19.4.2. Ensure government transportation is available for moving the BOM to the work location. Advise the 6968 AIS on the availability of government-owned vehicles for team transport for the duration of the deployment.
19.5. Repair malfunctioning equipment during installation and post-installation phases.
19.6. Provide personnel to assist the installation team when tasked by HQ AFIC/LEMS.
19.7. Provide protection and storage of installation equipment, hardware, and tools during installation or project suspension.
20. Post Installation. After the installation is completed, the unit will:
20.1. Perform acceptance and commissioning according to section G.
20.2. Document acceptance and commissioning according to section H.
20.3. Follow-up quarterly on exceptions listed on the AF Forms 1261.
20.3.1. Followup by message to HQ AFIC/XPPI on all projects not having an AFIC assigned project number. HQ AFIC is the OPR for AF Form 1261 exceptions and will appoint action officers within AFIC directorates to resolve discrepancies. Info the following offices:
20.3.1.1. LEXY for logistics support items.
20.3.1.2. DOO for operational discrepancies.
20.3.1.3. XPZ for AFIC programmed and AFIC contractor installed systems.
20.3.1.4. SCA for communications-computer or software.
20.3.2. The 6968 AIS projects are followed up through the UMFSR (RCS: AFIC-LEM(M)6701) (see ESCR 100-12).
21. PIPR Documentation:
21.1. Each operating unit will ensure the PIPRs consist of the following documents, when applicable, and are filed in five distinctive parts:
21.1.1. Part 1-Inter-position cable count sheets (intermediate distribution frame connections, system interface connections, etcetera).
21.1.2. Part 11--Front panel layout, signal flow drawings, and wiring diagrams (PIDs or TIDS).
21.1.3. Part III--Mission-facility drawings.
21.1.4. Part IV--PO3 through P08 photographs (optional).
21.1.5. Part V--The following documents as applicable:
21.1.5.1. Installation completion and commissioning documents (AF Forms 1261).
21.1.5.2. Installation acceptance test results.
21.1.5.3. Optional data, for example; TEMPEST, electromagnetic interference, and electromagnetic compatibility test results.
21.1.6. Part VI (Optional) Civil engineer as built drawings showing real property, utilities, structures, and facilities.
21.2. To update PIPR drawings, each unit will:
21.2.1. Ensure PIP drawings and count sheets are updated through receipt of as-installed drawings from the installation agency, annotated, and forwarded to the 6968 AIS as follows:
21.2.1.1. The 6968 AIS or Unit Provided As-Installed Drawings. The unit quality control will verify accuracy by signing each copy of as-installed drawings provided by unit's installation personnel or the 6968 AIS team chief. A cover letter listing all drawings may be used for convenience and blanket certification. Use a cover letter to forward (within 10 workdays) the as-installed drawings along with any PIPR updates to the 6968 AIS/EIE. Maintain one copy on-site as interim asinstalled PIPRS.
21.2.1.2. Contractor NSA, AFLC, AFCC, AFSC, and AFIC As-Installed Drawings. Ensure the contractor or installation agency provides two copies of all drawings and related installation documents used for the installation to include any deviations annotated. This should include all system details required to integrate the new system to other present systems (this will include, but not be limited to, cable count sheets or wire lists showing cables, jacks, connectors, terminal blocks, pinning, etcetera). This documentation is the as-installed documentation. Using the installation or contractor agency provided as-installed documentation, update all corresponding PIPRS. Provide wire lists or count sheets to the 6968 AIS for developing part I PIPRs for inclusion in the unit PIPR updates. The unit quality control will verify accuracy by signing each copy of asinstalled drawings provided by installation personnel. A cover letter listing all drawings may be used for convenience and blanket certification. Use a cover letter to forward (within 10 workdays) the asinstalled drawings along with any PIPR updates to the 6968 AIS/EIE. Maintain one copy on site as interim as-installed PIPRS.
NOTE: AFIC MEAR team installation or removal of walls and ground grids requires as-installed and PIPR updates.
21.2.2. For AFIC - provided updated drawings and upon receipt of updated drawings, review for errors:
21.2.2.1. If no errors are noted, the unit PIPR monitor will:
21.2.2.1.1. File all updated drawings in the PIPRS.
21.2.2.1.2. Destroy the appropriate as-installed drawings furnished by the installation team.
NOTE: The MFIS and CFIS folders for projects with no exceptions may be destroyed upon receiving updated drawings; however, be sure to withdraw and file, in the PIP records, those documents aiding in later maintenance and engineering actions.
21.2.2.1.3. Return the cover letter of transmittal to the 6968 AIS/EIE within 5 workdays.
21.2.2.2. If an error is noted:
21.2.2.2.1. Annotate both sets of the erroneous drawing.
21.2.2.2.2. Retain one copy and return one copy to the 6968 AIS/EIE. Acknowledge receipt and return the cover letter to the 6968 AIS/EIE.
21.2.2.2.3. Prepare a separate cover letter and return the erroneous drawing to the 6968 AIS/EIE.
21.3. To maintain PIPR files, the unit chief of logistics will ensure a PIPR monitor is appointed. The monitor will:
21.3.1. Maintain all PIPs and engineering records applying to the unit (interim as-installed and permanent).
21.3.2. Keep the PIP records file current by conducting reviews and submitting changes as required. When updating drawings, use the following color codes over or encircling the affected drawing lines or text:
21.3.2.1. YELLOW--to show deleted data.
21.3.2.2. RED--to show additions.
21.3.2.3. BLUE--notes to the draftsmen or engineers.
21.3.3. Review all PIPRS, annually, to ensure they are up to date. Forward a copy of any corrected PIPRs to the 6968 AIS.
SECTION G--TESTING, ACCEPTING, AND COMMISSIONING THE MFP
22. 6968 AIS Installed Systems. The following applies to the 6968 AIS installed systems only. For site preparation only projects, the unit should verify site preparation is complete as described in the MFIS or CFIS and skip to paragraph 27. If the system is an NSA contractor, AFSC, AFLC contractor, or an AFIC program managed installation, then follow procedures in ESCR 101-1. If no AFIC formal team is deployed according to ESCR 101-1, then field units should follow guidance in AFM 700-4, Vol I, chapter 4, and this regulation. All AFCC installed projects will follow the procedures in AFM 700-4 Vol I, chapter 4, and ESC Sup 1. In all cases, identify deficiencies and document them on an AF Form 1261 regardless of the installation agency. Units should make every attempt to identify OPRs for correction of deficiencies. For contracted installations, the installation program manager, who signs the DD Form 250, Material Inspection and Receiving Report, releasing a contractor is responsible for correcting any deficiencies and is listed as such.
23. Preshakedown Test. The installation team and the local unit's maintenance and quality control personnel will jointly perform a preshakedown test to ensure the installation is properly completed. During this test:
23.1. The installation team and local maintenance personnel will physically inspect the installation to verify the placement of the equipment, the completeness of the installation, the installation of equipment and supporting hardware as specified in installation documents, and compliance with required safety standards. The installation should be completed according to the MFIS or CFIS and any approved deviations. AFTO 31-10 series are used as a standard for general installation practices; however, AFIC EISS, when included as part of the MFIS or CFIS, takes precedence.
23.2. The local maintenance personnel will operate the equipment and make necessary mechanical and electrical adjustments to bring the equipment within operating specifications. The installation team will participate in this phase to verify equipment installation is correct and assist in identifying any deficiencies caused by installation or engineering errors. When engineering errors are identified, the local unit personnel and installation team will jointly attempt to correct the problem. The installation team chief will refer problems not locally correctable to the 6968 AIS/EIE with an information copy to HQ AFIC/LEMS.
NOTE: Confirm adequacy and stability of the primary power voltage and frequency under maximum load conditions.
24. Shakedown Test. The local unit's maintenance and quality control personnel will perform this test with the installation team assisting as required. The MFIS or CFIS specifies the length of this test when determined critical by the project engineer. If the test duration is not specified in the MFIS or CFIS, establish it locally. During this test the unit will:
24.1. Operate the equipment under real or simulated operating conditions with adjustments and alignments made as necessary to maintain the equipment within established operating parameters.
24.2. Replace marginal components and make final adjustments to prepare for the operational test.
25. Operational Tests. This test demonstrates the equipment is capable of performing its assigned mission. Local unit O&M personnel jointly participate in this test with the installation team participating, as necessary, to correct any discrepancies relating to work performed by the installation team. The representatives are normally DOU (for mission facilities), SC (for telecommunications facilities), and LG (chief of logistics or maintenance supervisor for all equipments and systems maintained by AFIC).
25.1. Local unit quality control will schedule this test to begin within 72 hours after the shakedown test is completed.
25.2. If determined critical, the project engineer specifies in the MFIS or CFIS the length of the test period, test procedures, and measurements recorded in the MFIS or CFIS. If the test period is not specified, the O&M personnel will establish it before the test commences. The test will encompass all equipment and components installed under the project while it is interfaced or operating with related systems.
25.3. Upon test completion, O&M personnel will evaluate the technical performance and test data recordings to determine if the position or facility can perform its intended mission. If not acceptable, conduct further tests to isolate and correct the problem. Refer problems beyond the local unit's capability to correct to HQ AFIC/LEMS for resolution.
26. Installation Inspection. When a newly installed facility passes the operational test, representatives of the base or unit commander, civil engineering, and operating and maintenance activities will conduct an installation inspection as soon as possible but no later than 72 hours after the operational test. The EI team chief will have available for the inspection party two sets of:
26.1. Annotated installation drawings (TWO copies).
26.2. Cable distribution sheets when applicable.
26.3. Installation instructions and one copy of AF Form 1146, Engineering Change Request/Authorization (installation project change request), when applicable.
26.4. AF Form 1261.
26.5. Annotated MFIS or CFIS.
27. Accepting the Facility. When all testing and installation documentation, along with two copies of the provided as-installed documentation, is reviewed and its adequacy agreed upon, complete and distribute the AF Form 1261 for the acceptance only (blocks 1 through 10) according to section H.
NOTE: The 6968 AIS team is not responsible for any integrated logistics support (ILS) requirements. If ILS requirements are deficient, the unit will accept the installation but should not commission it.
28. Commissioning the Facility. Unit commanders are responsible for commissioning facilities. The parent organization commander is responsible for commissioning at a detachment or operating location. When the position or facility is fully operational, all ILS requirements are satisfied, and all exceptions on the AF Form 1261 are corrected, then commission the facility by completing item 11 on the AF Form 1261 and distribute it according to section H.
SECTION H--AF FORM 1261
29. Completing the AF Form 1261. AFIC units will submit the completed AF Form 1261 NLT 15 days after project completion (see paragraph 30).
29.1. For 6968 AIS installations, the installation team chief will complete this form for each MFIS or CFIS according to this regulation.
29.2. For unit initiatives (for example, installations, relocations, removals, and upgrades), NSA contractor, AFLC, AFSC, and AFIC program managed installations, the unit LG (normally quality control) completes the form according to this regulation.
29.3. When an installation is a communications-computer project managed by AFIC/SC, complete the AF Form 1261 according to AFR 700-4, Vol 1, and ESC Sup 1.
29.4. Complete the AF Form 1261 as follows:
29.4.1. Item 1. Enter a short descriptive title of the principle action of the project and, in parentheses, the project number.
29.4.2. Item 2. Enter the unit designator of the host base organization.
29.4.3. Item 3. Enter the unit designator and geographic location.
29.4.4. Item 4. Enter the date the project was completed.
29.4.5. Item 5. Leave blank.
29.4.6. Item 6. Enter any related 6968 AIS project numbers.
29.4.7. Item 7a. Optional.
29.4.8. Item 7b. Add a list of position equipment identifiers (POEI) of the positions or major equipment items affected by the project.
29.4.9. Item 7c. Add the quantity of POEls or equipment affected.
29.4.10. Item 7d. Leave blank.
29.4.11. Item 7e. Leave blank.
29.4.12. Item 7f. Indicate action taken on each POEI or equipment as follows:
29.4.12.1. 1--Installed.
29.4.12.2. R--Removed.
29.4.12.3. T--Relocated.
29.4.12.4. U--Upgraded.
29.4.13. Item 8. Leave blank.
29.4.14. Items 9a through 1. Leave blank.
29.4.15. Item 9m. List exceptions at the time the form is prepared and provide a forecast date of correction and the activity responsible to correct the exception.
NOTE: When an exception is corrected, the local unit will complete the date corrected column and report all 6968 AIS installed project corrections by the UMFPSR (RCS: AFIC-LEM(M)6701) (see ESCR 100-12). Other installed project corrections are tracked only through AF Forms 1261.
29.4.16. Item 10a. Enter the AFIC unit affected. The unit chief of logistics or designated representative signs and dates.
29.4.17. Item 10b. Enter the installation agency. If unit installed, enter only "UNIT INSTALLED" in any column.
29.4.18. Item 10c and 10d. Leave blank.
29.4.19. Item 10e. Enter the unit's quality control NCOIC who signs and dates.
29.4.20. Item l0f. Leave blank.
29.4.21. Item l0g. Enter the unit's TEMPEST representative who signs and dates.
29.4.22. Item 10h. Enter the AFIC unit affected. The unit commander or designated representative signs and date.
29.4.23. Item 10i. Enter the AFIC unit affected. The unit director of operations signs and dates.
29.4.24. Item 10j-k. Leave blank.
29.4.25. Remarks. Enter the AFIC program manager or coordinator's name and office symbol.
29.4.26. Item 11. Fill out and sign COMMISSIONING CERTIFICATE ONLY when all exceptions are corrected.
29.4.26.1. Leave blank.
29.4.26.2. Mark with an "X."
29.4.26.3. Leave blank.
29.4.26.4. Same as 10h.
29.4.26.5. Same as 10a.
30. Distributing the AF Form 1261. Distribute the form NLT 15 days after completion of project as follows:
30.1. For 6968 AIS Projects. The team chief will distribute the original copy to the unit and provide two copies to the 6968 AIS/EII. The 6968 AIS will provide one copy to HQ AFIC/LEMS for file.
30.2. Communications-Computer Projects. When an installation is a communicationscomputer project performed in a communications center, distribute the AF Form 1261 according to AFR 700-4, Vol I, and ESC Sup 1.
30.3. All Other Projects. The unit LG (normally quality control) will keep the original and distribute two copies to HQ AFIC/XPPI. XPPI will file one copy and distribute the other copy to SCA, DOO, or LEXY, as appropriate, for exception follow-ups.
SECTION I--RELEASE OF AIR FORCE EI TEAMS
31. Releasing Air Force Installation Teams. When the installation inspection is complete, according to section G, the following rules govern releasing the installation team:
31.1. If major discrepancies are identified, the local unit notifies HQ AFIC/LEMS by message, with an information copy to 6968 AIS/EII, of the situation and provides recommendations for action. The unit also recommends whether the installation team should remain on site or be released.
31.2. If the local unit recommends releasing the 6968 AIS installation team before all discrepancies are corrected, ensure the team chief lists the discrepancies as exceptions on the AF Form 1261 according to section H.
31.3. If the installing agency is AFCC and a decision is made to release the installation team before all discrepancies are corrected, the local unit will:
31.3.1. Prepare a letter of agreement and assume accountability for equipment, tools, and supplies according to AFR 700-4, Vol 1, chapter 4, paragraphs 4-15 and 4-16 if the installation team is to return to correct the discrepancies.
NOTE: Do not complete the AF Form 1261 is at this time.
31.3.2. If the installation team is not required to return to correct discrepancies, complete the AF Form 1261 listing all exceptions, the forecast date for correction, and the responsible activity in item 9m.
31.3.3. If there are no discrepancies or only minor discrepancies, completion of the AF Form 1261 releases the installation team.
32. Scheme Suspension. Occasionally, it may be necessary to suspend installation work on a project. The 6968 AIS will direct suspension of a 6968 AIS project for a higher priority project. Team chiefs must request project suspension if they feel conditions warrant. Send requests to the 6968 AIS/EIE, information copy to HQ AFIC/LEMS, and identify all factors precluding project completion. If a request for the suspension is approved, then the following applies:
32.1. The team chief annotates and signs all drawings to show the work completed.
32.2. A quality control inspector from the local unit and the team chief jointly inspect the project to identify any deficiencies in workmanship. They prepare a report of all deficiencies identified and attach it to the letter of suspension.
32.3. The team chief and local unit inventory all BOM material and prefabricated items, attaching a copy of the inventory to the letter of suspension. The installation team chief and the representative from the operating unit participating in the inventory sign the inventory.
32.4. The local unit repackages and stores all BOM and prefabricated items to prevent pilferage during the suspension period.
32.5. The local unit inventories and provides protective storage for the accountable equipment and installation material.
32.6. The local unit prepares a letter signed by the unit commander and the team chief indicating the reason and authority for scheme suspension. Attach all drawings, inventories, and other applicable documents completed as a result of the suspension action to the letter. The unit files one copy of the letter, all attachments, and two copies of the annotated drawings in the MFIS or CFIS er. The team chief retains one copy of the letter and those applicable documents supporting sfer of accountability from the team chief to other agencies.
SECTION J--SPECIAL EQUIPMENT REQUIREMENTS
33. Purpose. Master program positions must be installed with a minimum loss of operational vntime, consistent with economical duplication of equipment. Special equipment requirements :R) are established to accommodate parallel system operations to reduce or eliminate operational ,vntime.
33.1. For SER identification and submission, field units, including the 6968 AIS, or HQ AFIC/XPPI may submit SER requirements to HQ AFIC/LEMS in writing.
33.2. HQ AFIC/LEMS receives, validates, and submits validated requirements to HQ AFIC/LES writing.
33.3. HQ AFIC/LES, upon receipt of the validated requirement letter, determines if the equipment assets are available. If available, LES establishes a SER POEI in the PET authorizing ,e equipment.
33.4. Units will report controlled mission equipment shortages in accordance with ESCR 67-1, Vol.
SECTION K--PREPOSITIONED TOOL BOX STORAGE
34. General Tools. Lost items from prepositioned tool boxes indicate a need to implement policies for positive tool box control. Once an installation team departs the location, the custodial responsibility for the prepositioned tool boxes rest with the unit chief of logistics. On occasion, unit maintenance personnel may need to borrow a tool from the tool boxes; they may do so. However, the unit must perform an inventory when the box is opened and prior to the box being closed and resealed.
34.1. The 6968 AIS team chief will:
34.1.1. Prior to deploying, obtain the hand receipt (AF Form 1297, Temporary Issue Receipt) for the key to the tool box at the TDY location.
34.1.2. Exchange the hand receipt for the tool box key and along with a representative from the unit LG, perform a joint inventory.
34.1.3. Report any missing or broken tools to the unit commander and to the 6968 AIS/EII.
34.1.4. After completion of the installation, perform a joint inventory with a representative of the unit LG, lock the tool box and seal it with a serial numbered seal. Exchange the key for a hand receipt signed by the chief of logistics.
34.1.5. Leave several serial numbered seals inside the tool box.
34.2. The unit LG will:
34.2.1. Provide a representative to perform a joint inventory of the tool box with the installation team chief.
34.2.2. Open the tool box only as necessary. However, the unit must perform an inventory each time the tool box is opened and again before closing and resealing.
34.2.3. Notify the 6968 AIS/EII by message each time the tool box is opened by the unit,and if any of the tools were broken or missing.
34.2.4. Accept custodial responsibility for the tool boxes from the departing installation team chief by exchanging a hand receipt signed by the chief of logistics for the key to the tool box.
SECTION L--PRESCRIBED FORMS
35. The 6968 AIS. The following AFIC forms are prescribed for 6968 AIS use only and are authorized to be computer generated:
35.1. AFIC Form 126, Engineering Drawing Layout C.
35.2. AFIC Form 127, Engineering Drawing Layout D.
C. DOUGLASS COUTO,
Lt Col, USAF
Director of Information Management
GLOSSARY
A1.1. As-Built Drawing. A drawing showing changes to real-property utilities, structures, and facilities. It is signed by the station civil engineer.
A1.2. As-Installed Drawing. A drawing properly annotated by an installation agency accurately showing a completed installation. As-installed drawings are normally engineering drawings annotated and marked "as-installed."
A1.3. Bill of Materials (BOM). A listing of all expendable supplies, including required materials listing (RML), required for a specific mission-facilities project (MFP).
A1.4. Communications-Facility Installation Scheme (CFIS). A communications-facility installation plan describing the work performed by a designated installation agency with support requirements (O&M requirements) and technical data. CFISs are prepared during the engineering phase to implement the installation part of each assigned task. They apply only to communications equipment installations and are usually published separately from MFISs because of distribution requirements.
A1.5. Communications Terminal. Items of communications equipment and related devices installed in surveillance and warning centers or next to and in direct support of intercept or direction-finding positions.
A1.6. Controlled Mission Equipment (CME). All equipment listed in:
A1.6.1. TA709, parts B, D, E, and those items in part A identified by equipment code D to the left of the action code and basis of issue.
A1.6.2. Special ASCs 049, 050, 051, 056, 057, or 987 when so indicated by D code in column 47 of the authorizing AF Form 601, Equipment Action Request. Equipment installed in communications centers or mission areas used for communications between two or more points.
A1.7. Equipment Installation Standard (EIS). An EIS is an installation instruction document standardizing equipment configurations of selected complex Master Program (MP) positions within AFIC. An MP position configuration is standardized by a PID or a system maintenance bulletin. An EIS standardizes the installation practices and rules necessary to install the unique equipment or systems common to most mission operational activities. Follow EISs for all unique fabrication and installation activities and, where specific details are not given, perform installation using best engineering practices. The Air Force 31-series TOs also apply as general installation practices and standards.
A1.8. AFIC Master Program (MP). The fundamental implementation authority for allocation and management of worldwide ESC operational resources in consonance with DOD and USAF resource decisions (see ESCR 27-1 for more information).
A1.9. Major Discrepancy. A deficiency in engineering, installation, or equipment condition preventing the facility or position from meeting the specified operational requirements.
A1.10. Minor Discrepancy. A deficiency in engineering, installation, or equipment condition not immediately correctable but does not preclude the facility or position from meeting operational requirements.
A1.11. Minor Project. An MFP of relatively little complexity and magnitude capable of installation by an operating unit normally within 48 installation man-hours.
A1.12. Mission Equipment. The equipment including antennas and processing equipment required to accomplish the AFIC mission.
A1.13. Mission Facility. An operational area or antenna field containing intercept equipment, operational area or antenna field containing intercept equipment, communications center, and signal distribution networks.
A1.14. Mission-Facility Drawing. A typical, plant-in-place engineering drawing produced to support mission-facility installations. These drawings include, but are not limited to, antenna field layouts; position layouts; building floor plans; building utilization plans; and detail drawings of antennas, equipment, consoles, overhead ducts, and communications facilities.
A1.15. Mission-Facility Installation Scheme (MFIS). A format of an engineering plan providing installation standards, objectives, and performance predictions; a detailed list of materiel (both major and minor items of equipment and hardware); engineering drawings; and a narrative explanation of the installation and test guidance.
A1.16. Mission-Facility Project (MFP). A project consisting of scheduled plant engineering and equipment installation actions taken within a given time period to achieve a specific programmed or defined mission objective or capability by a stated date.
A1.17. Plant-in-Place Record (PIPR). Comparable to CSIR (defined in AFR 700-28) but with additional required documentation. See paragraph 21.
A1.18. Position Equipment Table (PET). A compilation of equipment and supplies required for each MP position by position equipment identification code.
A1.19. Position Installation Detail (PID). A PID provides the configuration control for arranging and interconnecting the individual equipments of an AFIC MP position. A PID is prepared for each type of AFIC MP position listed in the AFIC PET and currently programmed in the AFIC MP (unless documented as an EIS, maintenance bulletin, technical order, or other formal document).
A1.20. Position Master Plan. An engineering drawing of the planned layout of intercept positions within an AFIC communications-operations building for a single operating location. The drawing will display the planned layout of positions by fiscal quarter to satisfy the requirements of the AFIC operations program.
A1.21. Required Materiels List (RML). A list of expendable hardware required to install an operations program position or a total, specific installation.
A1.22. Support Requirements. A support installation action required to implement an MFP. Support requirements include actions performed by construction or systems contractor or base civil engineer activities. Support requirements usually include installation and construction actions associated with the military construction program (MCP) and the O&M program.
A1.23. System Engineering Concepl Functional block diagrams, signal-flow diagrams, and narrative descriptions describing the function and arrangement of intercept equipment.
A1.24. Telecommunications Installation Details (TIDs). Documents prepared for each type communications installation showing installation details.
ABBREVIATIONS
AFSC Air Force System Command
AFCC Air Force Communications Command
AFLC Air Force Logistics Command
BOM Bill of Materials
C-E Communications-Electronics
C-CS Communications-Computer Systems
CFIS Communications-Facility Installation Scheme
CME Controlled Mission Equipment
CSIR Communications-Computer System Installation
Records
DOD Department of Defense
E-1 Engineering-Installation
EIS Equipment Installation Standard
GFE Government Furnished Equipment
ILS Integrate Logistics Support
IIC Initial Operation Capability
LAN Local Area Network
MAJCOM Major Command
MCP Military Construction Program
MEAR Mobile Engineering, Alteration and Repair
MFIS Mission-Facility Installation Scheme
MFP Mission-Facility Project
MFPSR Mission-Facility Project Status Report
MP Master Program
NCOIC Noncommissioned Officer-in-Charge
NLT No Later Than
NSA National Security Agency
O&M Operation and Maintenance
OI Office Instruction
OPR Office of Primary Responsibility
PET Position Equipment Table
PID Position Installation Detail
PIP Plant-in-Place
PIPR Plant-in-Place Records
POEI Position Equipment Identifier
QC Quality Control
R&D Research and Development
RCS Report Control Symbol
RF Radio Frequency
RFD Radio Frequency Distribution
RML Required Materiels List
SER Special Equipment Requirements
SIPTO Standard Installation Practices Technical Order
TCTO Time Compliance Technical Order
TDY Temporary Duty
TID Telecommunications Installation Details
TO Technical Order
UMFPSR Unit Mission-Facility Project Status Report
USAF United States Air Force
PLANT-IN-PLACE DRAWING CATEGORY NUMBERING
CATEGORY TITLE
01 Reserved
02 Reserved
03 Reserved
04 Base plot plan
05 Antenna plot plan
06 Communications-operations floor plan
07 Position layout
08 Cable-tray layout
09 Position-power distribution
10 LAN distribution
11 Operations-communications data signal
distribution
12 Radio frequency distribution
13 Antenna cable plan
14 Direction finding facilities
15 Reserved
16 Time distribution
TYPICAL DRAWING CATEGORY NUMBERING
51 Antenna detail
52 Radio frequency (RF) cable detail
53 Cable vault detail
54 Radio Frequency distribution (RFD) detail
55 Cable routing/support system
56 Protected wire-line distribution system
57 Position detail
58 Equipment detail
59 Wiring detail
60 Miscellaneous