AIAI23-201V4


AIR INTELLIGENCE AGENCY INSTRUCTION 23-201 V4

14 JULY 1995

HQ AIR INTELLIGENCE AGENCY

Supply

MATERIEL MANAGEMENT VOLUME IV AIA EQUIPMENT MANAGEMENT

This instruction applies to the HQ Air Intelligence Agency (AIA) and all AIA subordinate units involved in managing controlled mission equipment (CME). It also applies to the 76 Logistics Group Chief of Supply, AIA-gained Air National Guard and Air Force Reserves units. It establishes and defines responsibilities of the AIA Command Equipment Management Office (CEMO), organizational commanders, chiefs of logistics, communications officers, and property custodians for the organizations named above.

This revision completely updates the equipment management guidance and incorporates the requirements, information, and procedures formerly in ESCR 67-1, volume IV, Supply Materiel Management and ESC Equipment Management. This instruction changes Electronic Security Command to AIA and 6960th Electronic Security Support Group, Chief of Supply, to 76 LG/LGSC. It completely updates equipment management guidance for HQ AIA, AIA subordinate units, and AIA-gained Air National Guard and Air Force Reserve units.


ESCR 67-1, Volume IV, 15 March 1991.

HQ AIA/LGSW

Mr. Roy L. Kasper

HQ AIA/LGS

Lt Col Grace A. Moore

11

F; X: AUL/LSE (1), HQ AIA/IMSP (2), HQ AIA/LGSW (25), (See page 9)

THE EQUIPMENT MANAGEMENT SYSTEM

1.1. General Information. The AIA CEMO provides staff supervision, operational control, and equipment management control over AIA EAID equipment accounts. AIA units will comply with the command directives and instructions of the host theater except when AIA directives and instructions apply.

1.1.1. Direct communication between the 76 LG/ LGSC, equipment custodians, wing, centers, groups, and CEMO is authorized and encouraged when managing AIA equipment.

1.1.2. Everyone involved with equipment management responsibilities should be familiar with:

1.1.3. Additionally, to ascertain mission requirements and applications, each unit must have the following references readily available:

1.2. General Responsibilities:

1.2.1. The Weapons Systems Support Branch (HQ AIA/LGSW) will:

1.2.2. The C4I Mission Systems Division (HQ AIA/ SCM) will administer the information processing management system (IPMS).

1.2.3. The C4I Security and Resources Division (HQ AIA/SCM) will provide program management oversight for C4I systems equipment. AIA Intelligence Systems Group (ISG) will perform program management functions for C4I systems and equipment.

1.2.4. The unit commander will:

NOTE: AF Form 601, Equipment Action Requests, requiring higher headquarters approval must contain complete justification. Use the criterions outlined in AFM 67-1, volume II, part 13. Use unclassified information if possible. When it is necessary to include classified information, limit the classification to Secret or Confidential. A classification requiring special handling cannot be forwarded through normal supply channels. For more information, review AFM 67-1, volume II, part two, chapter 22, and AFM 67-1, volume II, part 13.

1.2.5. The CME property custodian will:

MISSION EQUIPMENT MANAGEMENT

2.1. Guidelines and Procedures:

2.1.1. This chapter establishes guidelines and procedures for accounting for all mission equipment. It covers authorizations for mission and standby equipment, deployments, and loan procedures.

2.1.2. Authorizations are identified as command directed and Special Lists of Equipment (SLOE) provided by Detachments 2 and 4, 645th Materiel Squadron (645 MATS) and Warner Robins Air Logistics Center, U2 Specialized Management Directorate (WR-ALC/LR).

2.2. Agency-Directed Authorizations:

2.2.1. HQ AIA will control authorizations for mission equipment through the MP and PET. This provides the capability for adapting authorizations to new mission taskings and identifying command equipment shortages and overages.

2.2.2. The CEMO will provide authorizations to each unit through PCN L0137CU. The CEMO will provide two copies of this list to the unit Chief of Logistics (LG) along with a CEMO-prepared AF Form 601. The mission account equipment custodian will forward one copy of the list and the CEMO-prepared AF Form 601 to the host EME and coordinate with EME to ensure applicable changes are made. The host EME will change all equipment records to show the authorizations on the PCN L0137CU.

2.3. Code Action Authorizations. The following codes appear in the left margin of the PCN L01347CU indicating which changes are required:

2.3.1. D--Decreased Authorizations. This code identifies authorizations that have decreased since the previous report. The following actions apply:

2.3.1.1. If the authorizations which decreased are valid, and were deleted or reduced due to unit closures or drawdowns, or as a result of a mission change, then the unit must request disposition according to AIAI 23-201, volume IV, paragraph 2.8. records are updated. If the current or projected authorization quantity is incorrect, address the problem by submitting the appropriate change request; master program change request (MPCR), or Pet Change Request (PCR).

2.3.1.2. If the authorizations decrease erroneously, the PET monitor must immediately submit a PCR to HQ AIA/LGSW to correct the error. The mission account custodian will submit an AF Form 601 to EME with the following statement: "Action has been taken to correct the authorization of this item with the submission of a PCR to our headquarters. Therefore, request this item be placed in ASC 000A until the authorization is corrected, updated, and reflected on the next PCN L0137CU."

2.3.2. I--Increased Authorizations:

2.3.2.1. If assets are available, apply them against new or increased authorizations. If the assets are available but not on the CA/CRL, the unit will provide base supply supporting documentation (proof of receipt) to process these assets onto the equipment account. If documentation is not available, pick up assets as found on base (FOB). All efforts must be expended to provide proof of receipt. For those items that should be accounted for on Special Purpose Recoverable Authorized Maintenance (SPRAM), or SLOE accounts, notify HQ AIA/LGSW by message indicating the POEI, if applicable, Part Number (PN), National Stock Number (NSN), and SPRAM or SLOE account number.

2.3.2.2. If assets are not available, base supply will requisition the assets, using Urgency Justification Code (UJC) AV (initial replacement of controlled mission equipment including SPRAM requirements, station set, and housekeeping set items); requisition using priority 02.

2.3.3. N--New Authorizations. Same as Code I.

2.3.4. Blank--No changes required. Verify in-use quantity against allowance on PCN L0137CU.

2.4. Establishing Authorizations for Standby Equipment. The unit will initiate a request for standby authorizations by submitting a PET change request message as outlined in chapter 4 of this instruction. These authorizations will appear on the PCN L0137CU as "709STBY."

2.5. Accounting for Equipment Within a System. The unit will account for systems as follows:

2.5.1. All systems will be accounted for by line item, not by the entire system.

2.5.2. If the system is provided by Detachments 2 and 4, 645 MATS and WR-ALC/LR:

2.5.3. If the system is provided by sources other than 645 MATS detachments or WR-ALC/LR:

2.5.4. Only DIFM items (ERRCD XD-) which meet the criterions of SPRAM assets as defined in either AFM 67-1, volume II, part 13, or AFM 67-1, volume II, part two, chapter 22, section L, paragraph 181, may be on SPRAM accounts.

2.6. Loan Procedures. Loan procedures are outlined in AFM 67-1, volume II, part two, chapter 22.

2.6.1. To ensure equipment accountability is maintained, the length of an equipment loan will not exceed 180 days. When an off-base loan is required to fulfill another unit's requirement, the following information will be forwarded to HQ AIA/LGSW before the loan is to take effect:

2.6.2. On-base loans will only be processed for 60 days. At the end of the 60 days, the loaning custodian will be required to validate any extensions to the original loan.

2.6.3. The above procedures do not apply to loans within the same unit workcenters.

2.7. Deployment Procedures:

2.7.1. Deployment procedures are outlined in AFM 67-1,volume II, part two, chapter 22.

2.8. Excess Equipment:

2.8.1. Use procedures outlined in AFM 67-1, volume II, part 13, to turn in excess nonmission equipment.

2.8.2. Request disposition instructions for excess mission equipment from HQ AIA/LGSW. The unit must provide the following information:

2.8.3. HQ AIA/LGSW staffs disposition actions on unit requests for disposition. Contacts with agencies outside AIA may delay the disposition process. HQ AIA/LGSW will provide information copies of correspondence with outside agencies to the originating unit. If the originating unit sees no activity on their request for disposition (that is, info messages) within 30 days, they will followup with HQ AIA/ LGSW, who will provide current status on their disposition request.

2.8.4. Disposition for Detachments 2 and 4, 645 MATS and WR-ALC/LR managed items are processed according to their respective integrated logistics support plan (ILSP).

AIA COMMAND, CONTROL, COMMUNICATIONS, COMPUTER, AND INTELLIGENCE (C4I) SYSTEMS

3.1. Introduction. This chapter prescribes responsibilities and establishes accounting, reporting, and distribution procedures for the management of Command, Control, Communications, and Computer Systems (C4I systems) equipment.

3.2. Equipment Management. HQ AIA/SCM is the agency management authority for installation, relocation, removal, or modification of AIA C4I systems equipment and facilities documented in AS 709, Part E. C4I systems requirement documents, prepared according to AFI 33-103, Requirements Development and Processing, are to be used by AIA units to identify their C4I system requirements. The AIA unit C4I systems planning and implementation management technician (3C3X1) will assist requesters in preparing and processing these documents.

3.3. Accounting and Reporting Procedures. AIA units will document their nonexpendable C4I systems equipment, listed in AS 709, Part E, on EAID records.

3.3.1. The AIA C4I systems planning and implementation management technician will assist equipment custodians in preparing and processing an AF Form 601 which is necessary to load in-use detail records.

3.3.2. Submit a DD Form 1348-6, with an AF Form 601 when C4I systems equipment does not have an NSN assigned.

3.4. Responsibilities for Distribution and Redistribution of Equipment:

3.4.1. HQ AIA/SCM will process requests for C4I systems equipment authorized by AS 709, part E, and through HQ AIA/LGSW to direct the transfer and or shipment of this accountable equipment.

3.4.2. AIA subordinate organizations:

3.4.3. The AIA C4I systems planning and implementation management technician (3C3X1) will:

NOTE: If the equipment is not received on or before the required delivery date and enough time has elapsed for receipt, notify HQ AIA/SCM and the shipping activity.

3.4.3.1. All shipping and receiving activities will followup and coordinate with base functions to ensure that incoming or outgoing shipments of C4I systems equipment are given the priority handling and processing required.

3.4.3.2. AIA units that receive command-provided C4I systems equipment in an unserviceable or incomplete condition will report discrepancies to HQ AIA/SCM and HQ AIA/LGSW. Submit discrepancy reports as outlined in AFM 67-1, volume I, part 1, chapter 5, section D, Basic Air Force Supply Procedures, to the shipping activity. Do not dispose of unserviceable C4I systems equipment without specific instructions from HQ AIA/SCM and HQ AIA/LGSW.

DEVELOPING AND MAINTAINING THE POSITION EQUIPMENT TABLE

4.1. How to Develop and Maintain the Position Equipment Table (PET):

4.1.1. The PET provides a classified data base for all HQ AIA and National Security Agency (NSA) configured systems. It identifies equipment and non-equipment items needed to perform required AIA missions listed in the MP. The PET data base products are distributed via secure electronic mail or by floppy diskettes to all field units.

4.2. Position Equipment Table Provisions.

4.3. General Responsibilities:

4.3.1. HQ AIA/LGSW will:

4.3.2. Mission Support Squadron and Technical Services Squadron will:

4.3.3. Maintenance Division (HQ AIA/LGM) will:

4.3.4. Program Formulation Branch (67 IW/XPR) will:

4.3.5. The Director of Operations (HQ AIA/DO) will:

4.3.6. HQ AIA/SCM will:

4.3.7. The unit LG is the office of primary responsibility (OPR) for all PET matters and will:

4.4. Unit Position Table Products. The following products are distributed to AIA field units and may be locally reproduced if required.

4.4.1. L0108HP--PET Master List. Highest classification is Secret (Special Intelligence). Each POEI is classified according to its content. This is the main data base for the PET. Each unit is sent the part of the PET that pertains to that unit (according to the MP).

NOTE: Always use the latest L0108HP as reference when submitting a PCR.

4.4.2. L0137CU--Unit Mission Equipment Master Authorization Report. This listing is unclassified. It reflects the highest allowed quantity over the current quarter and next 3 fiscal quarters. The change codes in the left column of the L0137CU indicate whether or not an authorization change has occurred. This report will list AS 709, Part B, D, and E only.

4.5. Filing and Classification:

4.5.1. PET products (received in hard copy) should be filed together along with a copy of the unit's MP; preferably in a three-ring binder with a divider between each product. When a new product is received, compare it with the old product and note any changes. The old copy may then be destroyed. Any errors or changes must be addressed via a PCR or MPCR, whichever is appropriate.

4.5.2. PET changes must be marked, as a minimum, UNCLAS E F T O. However, there are instances when information that would otherwise be unclassified may require classification when combined or associated with other unclassified information. If this occurs, mark your PCR according to DoDR5200-1, Information Security Program, and AFI 31-401, Managing the Information Security Program, and use the classification guide provided in USAF INTEL 201-1, Appendix C, as your source. Do not use the compilation rule when classifying your PCRs. Declassify: Originating Agency's Determination Required (OADR).

4.6. Position Equipment Table and Position Equipment Indicator Guidelines:

4.6.1. The PET monitor must ensure all mission systems and associated equipment at an AIA unit are included in the PET. The unit PET monitor will ensure that all equipment listed in the PET is correct and up-to-date. Close coordination with the unit's master programmer is essential.

4.6.2. For listing or building a position for the PET, the following criterions must be met:

4.6.3. Do not include circuit cards, cable harnesses, patch panels, stand-alone maintenance test equipment (AS 651), office automation equipment accounted for in Information Processing Management System (IPMS), or other similar assets in a POEI.

4.6.3.1. YMSXXX. POEI will include assets that are shared with many POEIs and must be given an audit trail. This POEI cannot perform any type of mission on its own and will not list standby equipment or antennas.

4.6.3.2. YMZXXX. POEI will list standby mission equipment (709STBY). Expendable, DIFM, and Detachments 2 and 4, 645 MATS and WR-ALC/LR managed equipment are listed for maintenance manpower data only.

4.7. PET Change Requests:

4.7.1. Address all PCRs to HQ AIA/LGSW. (See attachment 1 for format.)

PHILLIP L. JACKSON

Colonel, USAF

Director of Logistics

SAMPLE PET CHANGE REQUEST

FM 20IS//LGL//

TO AIA//LGSW//

INFO (INTERMEDIATE HEADQUARTERS) //LG/LGS//

UNCLAS E F T O

(CLASSIFY ACCORDING TO USAFINTEL 201-1)

SUBJ: PET CHANGE REQUEST

REF: 20-94-001 (UNIT PCR CONTROL NUMBER)

(REFERENCE ANY OTHER MESSAGE OR TELECON)

1. POEI INFO REQUIRED:

A. POEI: -------- PET DATE: ---------- (DATE OF MOST CURRENT LISTING)

B. SYSTEM NAME: ------------------

C. TYPE: ------------------------

2. EQUIPMENT STATUS:

A. EQUIPMENT IS: ------- (IS ON HAND, ON ORDER, OR WILL BE PROVIDED BY -----).

B. EQUIPMENT WILL BE MAINTAINED BY: --------- (AIA, CONTRACTOR, NSA, ARMY, ETCETERA).

NOTE: USE PARAGRAPH 2 ONLY IF EQUIPMENT IS BEING ADDED; OTHERWISE STATE "NONE."

3. REMARKS: (USE PARAGRAPH 3 FOR ANY REMARKS THAT PERTAIN TO THIS POEI; OTHERWISE STATE "NONE."

4. PET ACTION: (THE FOLLOWING SAMPLES ARE JUST A FEW OF THE MOST COMMONLY USED ACTION REQUESTS.).

READ: ACTION/PART NUMBER/STOCK NUMBER/ITEM NAME/ASC/REPAIR CODE.

NEW 001/5310/7025-01-291-7305/PRINTER/709BOOA/U.

CHG QTY FM 001 TO 003/R-2174(P)URR/5820-01-092-0435/HF RECEIVER/709BOOA/S.

DELETE/Y-39/5820-01-309-2422CI/REPEATER/709BOOA/S.

DELETE REMARKS/SR-2152/5895-01-258-8753CI/APCOM RECEIVER/DIFM/T.

NOTE: IF AN ITEM IS REPLACED, USE THE DEL ACTION TO FIRST DELETE THE ITEM THEN ADD THE REPLACEMENT USING THE NEW ACTION.

5. JUSTIFICATION: (PROVIDE DETAILED JUSTIFICATION AS TO WHY THE CHANGES ARE BEING REQUESTED. IF THE CHANGE IS THE RESULT OF A MODIFICATION, FOR EXAMPLE, THEN STATE WHO AUTHORIZED THE MODIFICATION AND PROVIDE THE ENGINEERING CHANGE PROPOSAL (ECP) NUMBER, IF APPLICABLE.

6. UNIT PET MONITOR'S NAME, RANK, OFFICE SYMBOL, AND DSN.

NOTE: ADDRESS ALL PCRS TO HQ AIA/LGSW USING THE ABOVE FORMAT VIA MESSAGE.

CLASSIFY EACH PCR ACCORDING TO USAFINTEL 201-1.

DISTRIBUTION LIST

10 IS/LG
50 W FLIGHT LINE RD
LANGLEY AFB VA 23665-2108

18 IS
400 OMALLEY AVE STE 55
FALCON AFB CO 80912-4055

23 IS/LG
PO BOX 9011
KEY WEST FL 33040-9011

25 IS/CC
100 BARTLEY ST
HURLBURT FLD FL 32544-5723

26 IG/LG
UNIT 3065 BOX 545
APO AE 09094-0545

33 IS/LG
UNIT 0635
APO AA 34001-0635

39 IS/LG
3668 TYNDALL AVE
NELLIS AFB NV 89191-6015

48 IS/LG
19501 EDISON AVE RM 138
BEALE AFB CA 95903-1227

67 IG/LG
248 KIRKNEWTON ST
SAN ANTONIO TX 78243-7150

67 SPTS/LGS
248 KIRKNEWTON ST
SAN ANTONIO TX 78243-7150

68 IS/LG
8205 14TH ST
SAN ANTONIO TX 78235-5206

76 LG/LGSC
303 TRABZON ST STE 2
SAN ANTONIO TX 78243-7134

93 IS/LG
102 HALL BLVD STE 310
SAN ANTONIO TX 78243-7015

94 IS/LG
9829 LOVE RD
FT MEADE MD 20755-5260

97 IS/LG
102 NIGHTWATCH AVE STE 181
OFFUTT AFB NE 68113

169 IS/LG
765 N 2200 WEST
SALT LAKE CITY UT 84116-2999

301 IS/LG
UNIT 5001
APO AP 96319-5001

303 IS/LG
UNIT 2086
APO AP 96278-2086

315 IS/LG
UNIT 5106
APO AP 96238-5106

324 IS/LG
1102 WRIGHT AVE
WHEELER AAF HI 96854-5200

381 IS/LG
41760 LOOP ROAD
ELMENDORF AFB AK 99506-3910

390 IS/LG
UNIT 5150
APO AP 96368-5150

402 IS
CMR 407
APO AE 09098-0407

451 IS
UNIT 8450
APO AE 09468-8450

480 IG/CC/PSL
34 ELM STREET
LANGLEY AFB VA 23665-2092

488 IS/LG
UNIT 4960
APO AE 09459-4960

497 IG/XPL
264 LUKE AVE STE 100
BOLLING AFB DC 20332-5144

544 IG
150 VANDENBURG ST STE 1105
PETERSON AFB CO 80914-4130

610 IF/LG
102 NIGHTWATCH AVE STE 181
OFFUTT AFB NE 68113-3194

692 IG/LG
25 E STREET STE A212 (A-WING)
HICKAM AFB HI 96853-5402

6975 IS (P)/LG
UNIT 66200 BOX 124
APO AE 09852-6200

710 IF/LG
102 HALL BLVD STE 912
SAN ANTONIO TX 78243-7035

DET 1 67 IG/LG (USAF)
RICE ROAD BLDG 33601
FT GORDON GA 30905-5294

DET 2 18 IS
UNIT 2126
APO AP 96278-2126

DET 3 18 IS
UNIT 5259
APO AP 96319-5259

DET 4 645 MATS/LG
PO BOX 33
Ontario CA 91761-0033

DET 4 18 IS
UNIT 5065 BOX 265
APO AE 09464-5265

DET 5 18 IS
PSC 802 BOX 2400
APO AE 09419-1005

DET 4 67 IG/LGS
1535 COMMAND DR STE EE100
ANDREWS AFB MD 20331-7002

AIA ISG
102 HALL BLVD STE 147
SAN ANTONIO TX 78243-7034

AIA IS TSS
251 KIRKNEWTON STREET
SAN ANTONIO TX 78243-7151

AFIWC/MS
102 HALL BLVD STE 345
SAN ANTONIO TX 78243-7038

HQ AIA/DO/XP/LG/SC
102 HALL BLVD STE 120
SAN ANTONIO TX 78243-7030

HQ AIA/LGSW
102 HALL BLVD STE 258
SAN ANTONIO TX 78243-7030

NAIC/LGS
4115 HEBBLE CREEK RD STE 1
WRIGHT PATTERSON AFB OH 45433-5605

HQ ACC/LGSW
130 DOUGLAS STREET STE 210
LANGLEY AFB VA 23665-2791

HQ AFRES/LGS
155 2D STREET
ROBINS AFB GA 31098-1635

HQ AFSOC/LGS
100 BARTLEY STREET
HURLBURT FIELD FL 32544-5273

HQ AFTAC/LGLS
1030 S HIGHWAY A1A
PATRICK AFB FL 32925-3002

HQ AFMC/LGSS
4375 CHIDLAW STREET STE 6
WRIGHT PATTERSON AFB OH 45433-5006

HQ AMC/LGS
402 SCOTT DRIVE RM 132
SCOTT AFB IL 62225-5363

HQ PACAF/LGSW
25 E STREET STE I-326
HICKAM AFB HI 96853-5001

HQ USAFE/LGS
UNIT 3035 BOX 105
APO AE 09094-0105

ANGRC/LGS
3500 FETCHET AVE
ANDREWS AFB MD 20331-5157

DET 2 645MATS/LG
PO BOX 1056
GREENVILLE TX 75041-5000

DET 4 645MATS/LG
PO BOX 33
ONTARIO CA 91761-0033

1 SUPS/LGSME
23 SWEENEY BLVD
LANGLEY AFB VA 23665-5350

3 SUPS/LGSME
882 GRAPE STREET BLDG 21
ELMENDORF AFB AK 99506-5350

9 SUPS/LGSME
17550 26TH STREET
BEALE AFB CA 95903-5000

15 SUPS/LGSME
75 A STREET BLDG 1073
HICKAM AFB HI 96853-5299

18 SUPS/LGSME
UNIT 5136
APO AP 96368-5130

20 SUPS/LGSME
321 CULLEN STREET
SHAW AFB SC 29152-5350

21 LSS/LGSME
950 W OTIS BLDG 6
PETERSON AFB CO 80914-1410

24 SUPS/LGSME
UNIT 0555
APO AA 34001-0555

35 SUPS/LGSME
UNIT 5014
APO AP 96319-5014

51 SUPS/LGSME
UNIT 2064
APO AP 96278-2064

55 SUPS/LGSME
106 PEACEKEEPER DRIVE
OFFUTT AFB NE 68113-4038

70 LS/LGSME
8006 CHENNAULT RD STE 1
BROOKS AFB TX 78235-5315

86 SUPS/LGSME
APO AE 09094-5000

89 SUPS/LGSME
3066 E. PERIMETER ROAD
ANDREWS AFB MD 20331-5010

100 SUPS/LGSME
UNIT 4835
APO AE 09459-5305

151 MSS/LGSME
765 N 2200 WEST
SALT LAKE CITY UT 84116-2999

374 SUPS/LGSME
UNIT 5121
APO AP 96328-5121

554 SUPS/LGSME
616 DEPOT ROAD
NELLIS AFB NV 89191-7222

AFCSSO/SO
220 SWEENEY BLVD
LANGLEY AFB VA 23665-2765

RAYTHEON SERVICE CORP/LGSME
330 SPACELIFT DRIVE
PATRICK AFB FL 32935-3217

TECH OPS DIV/LES
6000 PATROL ROAD
MCCLELLAN AFB CA 95652-1709

WR-ALC/LR
750 3D STREET
ROBINS AFB GA 31098-2122

SA-ALC/LT
230 HALL BLVD STE 126
SAN ANTONIO TX 78243-7056

AFCO/CXQ
9800 SAVAGE ROAD STE 2B1016
FT GEORGE G MEADE MD 20755-6000