AIR INTELLIGENCE AGENCY INSTRUCTION 10-301
15 November 1990
HQ Air Intelligence Agency
Operations
This regulation outlines functions and responsibilities for managing United States Air Force Reserve (USAFR) activities. It also directs and guides commanders and supervisors who are responsible for Electronic Security Command's (ESC) individual Reserve members. It applies to HQ ESC, its subordinate units, and ESC-gained Air Force Reserve units. It does not apply to ESC-gained Air National Guard units. This regulation requires the collection and maintenance of information protected by the Privacy Act of 1974. The authorities to maintain the data that this regulation prescribes are: 10 U.S.C. 672(d) and 8013, 44 U.S.C. 3013, and Executive Order 9397. Privacy Act Statements required by AFR 12-35, Air Force Privacy Act Program, are included on each applicable form described in this regulation. The term "unit commanders" in this regulation also refers to ESC staff offices that have Individual Mobilization Augmentees (IMA) assigned.
This revision updates the entire text and constitutes a major rewrite throughout.
The unit commander may schedule training sessions for CAT A personnel and notify the IMAs of the schedule.
Serve as a member of the commander's staff to advise on all matters relating to Total Force policy and manage the ESC IMA program as outlined in AFR 35-33, and ESCR 23-22.
Serve as the senior USAFR advisor to each representative of the commander.
Set ESC policy and outline concepts on USAFR matters and monitor mobility and mobilization plans, directives, support agreements, and personnel and manpower actions.
Coordinate, allocate, and administer man-day accounts.
Serve as the office of primary responsibility (OPR) for ESC Total Force directives.
Provide oversight for Total Force blending as well as developing and using the USAFR.
Conduct USAFR staff actions.
Coordinate and interface Total Force action items with other elements of the headquarters staff.
Develop and coordinate procedures, plans, and directives concerning the use of USAFR assets assigned to, or gained by, the command as well as support assets from outside the command.
Coordinate voluntary and involuntary recall procedures, personnel, mobilization plans, and exercise participation.
Monitor ESC MOUs concerning the use of the Reserve Force.
Monitor current and projected USAFR wartime manpower requirements.
Interface with Support Force Sizing (FORSIZE) and Wartime Manpower Planning exercise (MANREQ).
Manage the command IMA program to provide a trained wartime resource.
Define acceptable levels of operational equipment, materials, and training capability for non-ESC sites to which operational IMAs are attached.
Review war plans and manpower implications to ensure that Reserve wartime manpower requirements are properly stated in appropriate program documents.
Conduct MANREQ exercise, as shown in the annual Defense Planning Guidance, to support the national strategy; accomplish the MANREQ exercise with representatives from each headquarters staff function and from appropriate unit desk managers within the headquarters; and ensure that wartime manpower requirements are adequately defined and compatible with HQ USAF policy.
Ensure that assumptions and guidelines are accurately applied when authorizing wartime manpower requirements; and, develop the command overage and shortfall Air Force Specialty Code (AFSC) listing. Also, determine unit needs and provide coding when authorizations can be redirected to fulfill wartime needs in mission and support areas.
Monitor the command's Reserve billets, grades, and skills to ensure that wartime needs are met according to War Mobilization Plan (WMP) requirements; justify Total Force requirements to HQ USAF when a requirement is shown through WMP or MANREQ shortfalls; and, maintain and update File Part C, Unit Manpower Document (UMD), as needed.
Stay aware of automated MANREQ concepts and update the command's MANREQ process when possible, to enable rapid and accurate information retrieval of maximum wartime readiness.
Annotate Total Force spaces in the total manpower requirements and resources project.
Provide equipment feasibility and cost studies on setting up USAFR units based on proposed missions.
Manage the acquisition of systems for USAFR units to be gained by ESC upon mobilization.
Inspect all Total Force activities at subordinate unit levels through unit effectiveness inspections.
Provide inspection reports and followup actions concerning the Reserve Force to HQ ESC/DPB for review.
Coordinate Air Force Reserve inspection guides and checklists with HQ ESC/DPB.
Utilize AFRES IG and HQ ESC/DPB members, as necessary, to augment the inspection team when specific USAFR knowledge is required.
Prepare presentations and pamphlets which explain the ESC Total Force program.
Set up a system to ensure that the Total Force perspective and Reserve Force are covered in the command's information mediums.
Coordinate news releases about the Air Force Reserve with HQ ESC/DPB.
Allocate compartmented billets to Reservists based on justification submitted from the headquarters staff offices or field units where Reservists are assigned.
Justification must be very specific so there is no doubt concerning the "need to know." Obtain additional Reserve compartment billets, as required, based on justification from the appropriate major staff office, unit, or functional manager OPR requiring sensitive compartmented information (SCI) billets.
Manage SCI access procedures for IMAs and provide security briefings.
Identify Total Force requirements in the ESC operations and maintenance budget and ESC staff budget requests which are a direct funding responsibility of ESC.
Assist the Air Force Reserve in identifying fund requirements which are the direct funding responsibility of the USAF Reserve.
Consider Total Force in ESC operations directive, and write operations training and standardization/evaluation (stan/eval) requirements for ESC Air Force Reserve personnel and elements.
Develop a management system or procedure to ensure that Air Force Reserve augmentation is incorporated when forming concepts of operations.
Serve as the focal point for coordinating issues relating to Mobilization-Day (M-Day) gained forces including developing, publishing, and testing a mobilization plan for assigned IMAs according to AFR 28-5.
Interface with the staff during FORSIZE exercise to ensure that command wartime manpower requirements are outlined and that they agree with HQ USAF policies.
Review and remain aware of mobilization requirements and request the addition or deletion of Air Force Reserve resources according to ESCR 26-1.
Maintain mobilization readiness of assigned and attached IMAs by training them against their AF Form 1560, Individual Mobilization Augmentee Wartime Job Description, and productively using them during peacetime in the same way and to the same degree as their active duty counterparts.
Review special tour needs using Air Force Reserve forces to support ESC missions that will improve the IMA's proficiency. Submit all special tour requirements to HQ ESC/DPB. Program annually in April for the next fiscal year (FY).
Determine training equipment and materials needed to train assigned Reservists, and request equipment and material through established command channels for training IMAs and provide them to IMAs at their units of attachment.
Actively recruit qualified military members who elect to separate from active duty to the Air Force Reserve for ESC.
Apply all Air Force regulations, policies, and awards to Reserve members as appropriate.
Develop a comprehensive and effective assistance and information program for assigned IMAs including sponsorship, billeting, transportation information, and other support (AFR 35-35 and AFR 90-9).
Make sure there is an effective program to recall assigned IMAs according to preset priorities (Personnel Annex to WMP) and update this listing quarterly.
Monitor training and participation of assigned or attached IMAs (according to AFR 35-41, Vol II; ESCR 50-1; and AFR 50-23).
Exercise planning and management functions to ensure that the Air Force Reserve is completely integrated into the Total Force to prevent fragmentation during an actual or simulated national crisis.
Coordinate all USAFR-related staff actions (especially those involving formulation of command positions, agreements, concepts, and procedures) with HQ ESC/DPB to ensure that current policy guidelines are met.
Coordinate host-tenant support agreements with HQ ESC/DPB.
Operate the Consolidated Reserve Personnel Office (CRPO).
Issue Reserve orders for assigning, discharging, or retiring IMAs.
Issue annual and special training tour orders.
Certify pay records for IMAs.
Convene selection boards for officer promotions.
Select applicants for professional military education (PME).
Issue promotion orders.
Notify the command and assigned IMAs when personnel actions are due.
Maintain master personnel records.
Provide personalized service to individuals seeking assistance.
Approve school tours and issue school-tour orders.
The USAF Reserve members assigned to an ESC unit against authorized, funded manpower positions that were established for immediate support following a declaration of war or national emergency. Most IMAs learned their military specialties on active duty in the regular military service and later voluntarily joined the USAFR. IMAs play a vital role in ESC's overall military strength.
A part of ESC's Total Force team--active, reserve, and civilian people--doing an important job together. Should a national emergency occur, IMAs are expected to provide the primary augmentation to the command, blending with their active duty and civilian counterparts. For this reason, give IMAs an opportunity to professionally develop and challenge them to perform meaningful and realistic tasks in their career fields as specified in their AF Forms 1560. Commanders and supervisors play a vital role in maintaining the command's wartime readiness posture, as well as peacetime-surge capability, by properly managing the activities of their assigned IMAs.
Recommend eligible IMAs for promotion, awards, reenlistments, etcetera.
Oversee a career-retention program.
Enforce regulations and policies.
Ensure that effective recall procedures are established.
Ensure active training and participation by IMAs.
Ensure mobilization readiness of assigned and attached IMAs, to include enough equipment and special clothing.
Outline duties of RFM.
Initiate reassignment or discharge actions.
Forecast man-day use.
Maintain a current recall roster for all assigned IMAs.
Establish unit IMA recall procedures, test them quarterly, and record results. Units of assignment overseas may coordinate with HQ ESC/DPB to contact assigned IMAs residing stateside.
Coordinate AT schedules of assigned IMAs to correspond with the unit's need for support of its mission and the IMA's need for training.
Notify the servicing security clearance office when IMAs are scheduled to perform duty which requires access to special intelligence (SI). For short tours (30 days or less), notify HQ ESC/INSB (Personnel Access Branch).
Notify the unit orderly room (send a copy of the approved tour request) when IMAs are scheduled to perform an annual tour (HQ ESC/DPB will do this for IMAs assigned to ESC).
Assist IMAs and their supervisors, if needed, in scheduling duty to earn a satisfactory year.
Make sure that reporting officials have instructions for preparing IMA performance reports when no base IMA administrator (BIMAA) is assigned to the servicing Consolidated Base Personnel Office (CBPO).
Assist supervisors and unit functional managers in completing and routing documents needed for administration and ensure that they send training guidance and material to the IMA's unit of attachment within 30 days after the IMA is assigned.
Approve all AF Forms 1289, Application for Active Duty Training (RPA Tours), and AF Forms 49, Application for MPA Man-Day Tour, for the commander. Make sure the forms are filled out correctly and that proper justification is attached for all special tours.
See ESCR 170-1 for guidance on funding IMA travel.
Ensure that an IMA management folder is established for each IMA and train supervisors of IMAs to maintain and update them.
Make sure that IMA management and training folders are sent to new units within 10 days after reassigning an IMA.
Ensure that a reporting official is designated for each IMA immediately upon assignment of IMA or reassignment of the reporting official.
Coordinate proposed manpower change request with HQ ESC/DPB before sending them to HQ ESC/XPMS (Manpower Support Division) for action.
Establish unit procedures to schedule IMAs for security indoctrination.
Together with the unit information report monitor, ensure that a self-inspection is made of the unit's management of IMAs according to AFR 123-1.
Notify IMAs of continuing periodic requirements such as flight physicals, physiological training, and life support training that are required to maintain qualification for their duty positions.
Promptly notify IMAs, in writing, of actions suspending, altering, or reinstating flying status. Include specific instructions for correcting deficiencies which result in suspension.
Conduct an initial evaluation of newly assigned IMAs.
Complete an AF Form 1560 based on specific position requirements. Send a copy to HQ ESC/DPB and to the unit of attachment, if applicable, within 30 days of the IMAs' assignment.
HQ ESC/DOXT (Operations Training Division) is the OPR for operational AFSCs at ESC operational units.
Set up a training program for enlisted IMAs based on their wartime duties, specific operational position requirements, and requirements for upgrade training.
Ensure that IMAs and assigned active duty members are aware of their mobilization tasking, including supervisory and command responsibilities.
Authorize and certify IDT (AF Form 40A, Authorization for Individual Inactive Duty Training).
Ensure that IMAs are aware that they are responsible for making adequate dependent care arrangements to ensure immediate availability for mobilization and for completing an AF Form 357, Dependent Care Certification, when required.
In coordination with each IMA, develop and approve an annual training schedule (IDT/AT) on AF Form 1561, Individual Mobilization Augmentee Participation Schedule Worksheet.
Evaluate assigned IMAs and write performance reports as required by AFR 36-10 and AFR 39-62.
Recommend qualified IMAs for awards, commendations, and promotions.
Ensure that all changes of reporting officials are documented on AF Forms 3136, General Purpose, and sent to the unit RFM.
Integrate IMAs into the functional work area.
Ensure that IMA management folders are current according to AFR 35-41, Vol II.
Assign duties to IMAs commensurate with their military grade.
Ensure that Air Force standards for dress, appearance, weight, and physical fitness are met.
A visit with the unit commander (or staff officer if assigned to ESC) and the RFM during the IMA's first tour at the unit.
A physical fitness testing and weight check using AF Form 379, Individual Physical Fitness and Weight Evaluation Record (AFR 35-11). Notify ARPC/DPMQA (instead of CBPO/DPMQA) when an IMA is entered into the Weight Management Program.
Career counseling (AFR 35-16, Vol II, and AFR 36-23).
An on-the-job training (OJT) classification review (enlisted only) with the unit OJT monitor (AFR 35-1).
Ancillary Training. Documentation will be completed at the discretion of the OPR, including:
AFR 92-1.
AFR 205-57.
AFR 111-7 (UCMJ (Uniform Code of Military Justice)).
AFR 50-36, Vol II.
AFR 355-1.
AFR 35-59.
Issuing DD Form 1853, Authentication of Reserve Status for Travel Eligibility.
Issuing grade insignia to enlisted members.
The training supervisor will:
Assign duties to the IMA based on the training guidance and materials furnished by the IMA's reporting official at the unit of assignment.
Provide an evaluation (AF Form 77, Supplemental Evaluation Sheet) of the IMA's performance annually or when requested by the unit of assignment.
Authorize and certify the AF Form 40A, Authorization for Inactive Duty Training.
Schedule annual IDT training with the IMA and send a copy of the schedule to the unit of assignment.
If a training package is not received from the IMA's unit, the training supervisor should ask that one be sent.
The unit of attachment's training supervisor or the RFM should set up an IMA Personnel Information Folder. It should include:
An informational page with the IMA's name, grade, SSN, AFSC, home address and telephone number, place of employment and telephone number, unit of assignment with message address, assigned RFM and telephone number, and reporting official and telephone number.
AF Form 1560 (copy).
A copy of the document which authorized attachment (message or assignment orders).
An AF Form 1561.
Copies of AF Forms 40A.
Other related documents.
Training and Administration. Reservists are required to assume responsibilities corresponding to their grades and to perform assigned duties satisfactorily. They must request IDT and AT and be available for active duty for training (ADT), as well as prepare the required forms to ensure their pay and point credits. They are totally responsible for completing DD Forms 1351-2, Travel Voucher or Subvoucher. IMAs will:
When assigned to CAT A training activities, participate in training schedules established by the commander.
When assigned to CAT B activities, arrange IDT and AT periods with their supervisor and the RFM before reporting for duty. They will also coordinate, with their supervisors and RFMs, any changes to established training schedules and send forms for AT and special tours at least 60 days before the tour.
Follow the training schedules developed with their supervisors to ensure proper R/R and FY credit according to AFR 35-41, Vol II. They will also keep their addresses and telephone numbers current with their units of assignment, units of attachment (if applicable), HQ ESC/DPB, and ARPC according to AFR 35-41, Vol I. Use AF Form 512, Change of Address/Telephone Number ANG/USAFR, to report changes.
Respond to all CRPO actions requested by ARPC including requests for physicals; DD Form 93, Record of Emergency Data; immunizations; and photographs (for officers). Communicate with ARPC to resolve CRPO matters.
When assigned to flying duties, attain and maintain aircrew-member qualifications according to AFRs 60-1 and 60-13.
Dress and Personal Appearance. All IMAs are required to comply with dress and grooming standards established for Air Force military personnel (AFR 35-10). The IMA must wear the Air Force uniform appropriate to the area assigned for duty (including IDT).
Physical Fitness. The IMA is required to be physically eligible for worldwide assignment. HQ ARPC notifies IMAs when periodic physical examinations are required. If IMAs do not obtain the examination by the suspense date, ARPC will transfer them to the appropriate nonparticipating Reserve section.
Supervisors should know the physical fitness requirements and assist the unit commander when entering an IMA into the Weight Management Program (AFR 35-11).
The IMA must report temporary or permanent disabilities to his or her unit of assignment for resolution and disposition by the unit commander.
Except under special circumstances, the IMA will perform AT at the unit of assignment. The unit of assignment commander may request the AT be performed elsewhere when the IMA would benefit more from training or experience gained at another location. HQ ESC/DPB may waive this requirement when justified by special considerations or travel restrictions. (When the AT is performed at a location other than the unit of assignment, ESC requires the name of the individual, in writing, who will give the Officer Performance Report (OPR) and the Enlisted Performance Report (EPR) before start date, except as indicated in para 37d.)
The 12-day CAT B AT usually begins on Monday of the first week and ends on Friday of the second week. The 2-week period should not include a holiday. If a tour includes a holiday or starts or ends during a weekend, the supervisor must certify on an AF Form 1289, Application for Active Duty Training (RPA Tours), that: "Member will be effectively employed and supervised during the holiday or weekend period." A 13- or 14-day AT tour would include days in the preceding or following weekend and may be justified to meet mission requirement or provide valuable training opportunities at locations open for weekend work.
The unit of assignment supervisor signs the AF Form 1289 and routes it to the IMA's RFM for review at least 60 days before the tour start date. The RFM sends the form to HQ ESC/DPB to arrive at least 45 days before the start date.
For the following IMAs, the unit of attachment will appoint a reporting official for the period of time the IMA performs all training at that unit:
IMAs assigned to a position in the CONUS, but attached to an oversea location for training, will return to their unit of assignment for their AT once every 3 years (AFR 35-41, Vol II).
IMAs assigned to a position overseas, but attached to a CONUS location for training, will return to their unit of assignment for their AT once every 3 years (AFR 35-41, Vol II).
IMAs are encouraged to volunteer for AT but may be scheduled involuntarily to support ESC mission needs with 60 days advance notice.
HQ ESC/DPB may authorize a split tour when the unit commander determines a tour in increments of 5 days or more is necessary to complete a mission.
Supervisors and commanders decide if an IMA needs additional training by evaluating the IMA's skills. They notify the IMA, ask the IMA to volunteer for the training, and arrange for the training. (If the IMA does not accept the outlined training, he or she may be reassigned to nonparticipating status, according to AFR 35-41, Vol II.)
The IMA must send an AF Form 1289 at least 60 days before the start date to the unit RFM.
The unit commander or designated official will obtain justification for the training, from the supervisor, in writing, and send it with the AF Form 1289, to HQ ESC/DPB to arrive 45 days before the start date.
If HQ ESC/DPB approves the tour, DPB sends the form to HQ ARPC. HQ ARPC will publish orders for approved tours and decide the mode of travel (HQ ARPC may direct use of government issued airline tickets).
For a report, a Reservist must have performed training during the reporting period equaling at least 12 points under the designated reporting official.
Reporting officials will prepare the enlisted performance reports on assigned IMAs according to AFR 39-62. Reporting officials may ask the IDT supervisor to provide inputs for the reports. Reports are submitted only when there is a change of rater or when directed by the commander or HQ USAF. Officer performance reports are prepared according to AFR 36-10 and are required annually or as specified in table 3-3 of the referenced regulation.
Reporting officials will use the standard Air Force forms to rate performance of enlisted personnel and officers. The unit RFM will furnish instructions for preparing and distributing these reports.
Enlisted. To be promoted, each eligible airman must meet the mandatory requirements of AFR 39-29, and be recommended for promotion by their IDT and active duty supervisor or commander, who will complete a Promotion Eligibility Report on Individual Personnel (RIP) (provided by HQ ARPC/DPMPP); DPMPP will provide RIPs for all eligible IMAs. The unit RFM consults with the IMA's supervisor and sends the RIP to HQ ESC/DPB by the tenth day of each even month for approval by HQ ESC/DPB. If the airman meets promotion criterions, DPB will approve the promotion and send the RIP to HQ ARPC. IMAs are promoted on the first day of each odd month. HQ ARPC will send out promotion eligibility RIPs to the units during each even month.
Officers. Officers are promoted under the Reserve Officers Promotion Act (ROPA) which provides for mandatory periodic consideration at various intervals and for unit vacancy (UV) promotion consideration:
Mandatory Consideration. All Reserve officers with enough time in grade and service are mandatorily considered for promotion by a ROPA promotion board. When an officer is selected for promotion to a grade above the IMA's authorized position, HQ ESC/DPB will act to transfer the officer, if an ESC Reserve position is available. If ESC does not have a vacant position, the officer must procure a vacancy with another command not later than 180 days after the effective date of the promotion or be reassigned to ARPC. The officer can be placed in a nonparticipating status or be allowed to participate in the Ready Reserve Personnel Section in a nonpay status (CAT H, points only), for up to 3 years.
Unit Vacancy (UV) Promotion. Besides mandatory consideration for promotion, outstanding officers with exceptional potential may be recommended for accelerated promotion under the UV promotion program. When ESC has a vacant officer position up through the grade of lieutenant colonel, HQ ARPC will send a list of IMAs eligible for promotion to the unit commander. When the list is received, the RFM will consult with the IMA's supervisor and unit of assignment commander. If they agree that the officer deserves promotion, they will prepare a narrative promotion recommendation and the appropriate forms. The unit of assignment commander will sign the recommendation and send it to HQ ESC/DPB in time to arrive no later than 60 days before the HQ ARPC promotion selection board is to meet. Officers recommended will not be told that they are being considered under the UV program. An ESC UV promotion evaluation board will review all nominations and forward its recommendations to HQ ARPC. The UV board convenes at HQ ARPC with the mandatory board to screen all officers eligible for promotion. The board will select and promote the most highly qualified officers.
Awards and Decorations. Supervisors are encouraged to recommend outstanding contributors for recognition by an appropriate Air Force award or decoration. They may recommend exceptional IMAs for an Air Force award or decoration at any time, and particularly, when they are reassigned or retire. IMAs are eligible to receive the same awards as their active duty counterparts. Non-Air Force supervisors may get the format for recommendations from the RFM. Air Force supervisors will prepare recommendations according to AFR 900-48. The ESC commanders of the IMAs should indorse (approve or disapprove) recommendations at the same level as a decoration for an active duty member. Send recommendations directly to HQ ARPC/DPAFP, Denver CO 80280-5000, or HQ ESC/DPAFP, San Antonio TX 78243-5000 with information copies to HQ ESC/DPB, San Antonio TX 78243-5000.
Outstanding IMAs of the Year. See ESCR 900-10 for details.