AIAH 37-126 8 September 1995

AIAH 37-126 8 September 1995

AIAH 37-126 Attachment 1 8 September 1995

AIAH 37-126 Attachment 2 8 September 1995

The primary publications for written correspondence are AFMAN 37-126, Preparing Official Communications, and AFH 37-137, The Tongue and Quill. Formats shown in these two publications are not duplicated unless there are specific requirements to be used AIA-wide.

Within AIA and collocated units, use blue coordination folders to route written communications throughout the directorates and major staff offices. Use paper clips to fasten all correspondence to the inside folder, right-hand side, top of the inner flap. Type or write the subject of the document on a post-it, a 3- by 5-inch card or paper, and staple it to the front of the folder.

Air Force policy mandates standardized formats for written communications but allows as much attitude as necessary to complete the job. If an authenticating official has personal preferences concerning font styles, signature blocks, type of letterhead, or other aspects of correspondence, his or her staff should make them known.

Security classification markings are not included in this handbook. Refer to DoD 5200.1-R/AFI 31-401, Information Security Program.

Page Layout and General Rules for Preparing Memorandums 2

Page Layout for Personal Letter 5

Types of Letterhead 7

Format of the Official Memorandum Description 8

Memorandum with Supersession Statement and Attention Line 9

The In Turn Memorandum 10

Memorandum with the Attention Line Eliminated and a Second Page Attachment Listing 11

Memorandum with Heading and Text in the Same Font 13

Record or Coordination Copy 14

Function and Format for the Trip Report 15

Page Bullet Background Paper 16

Talking Paper and Point Paper 17

Protocol Itinerary 18

Staff Summary Sheet Instructions 22

Figure

1. Staff Summary Sheet (SSS) Using a Separate Page 22

Attachments

1. References 24

2. Military Rank Abbreviations 25 (LINE 11) 7 Jul 94

(4 RETURNS)MEMORANDUM FOR HQ PACAF/IM HQ ACC/IM HQ USAFE/IM

(2 RETURNS)FROM: HQ AIA/IM102 Hall Blvd Ste 114San Antonio TX 78243-7039

(2 RETURNS)SUBJECT: Page Layout and General Rules for Preparing a Memorandum

(2 RETURNS)1. References:

(2 RETURNS)

a. HQ USAF Memorandum, Subject , 29 Jun 94.

(2 RETURNS)

b. AFMAN 37-126, Preparing Official Communications, 1 May 95.

(2 RETURNS)2. Use letterhead stationery (printed or typed) for the first page of official memorandums, staff studies, reports, and meeting minutes.3. All AIA units are authorized to use printed generic letterhead. Units are not authorized procurement of printed letterhead. Units should identify their organizations in the FROM caption of the memorandum.4. Originators have the option to use computer-generated letterhead provided the following criterions are met. Computer-generated letterhead:

a. For correspondence only within the Department of Defense (DoD).

b. Is not used with any seal, emblem, decorative device, distinguishing insignia, slogans, mottos, or logos in addition to or in place of the DoD seal.

c. Is 8 1/2- by 11 1/2- inches, the same size required for printed letterhead.

d. Complies with AFMAN 37-126, Preparing Official Communications, chapter 2, paragraph 2.4.2.

NOTE: Use one-size print for computer-generated letterhead. It does not require 12 or 10.5 size print as on printed letterhead.5. Use the dot matrix printers for computer-generated letterhead and official correspondence if the print is of correspondence quality. The print must be neat, easy to read, and present the appearance of a continual line. The computer-generated letterhead must contain the same information as the preprinted letterhead.6. Retype correspondence to correct a minor error only when the correction is sufficiently important to justify the time, purpose, and expense. Do not retype routine correspondence to correct a typographical error, word omission, or other minor errors that do not change the writer's intent.

(5 RETURNS)

WALTER H. ROSS, Lt Col, USAF
Chief, Office of Information Management

(3 RETURNS)Attachments: 1. HQ ACC/CC Memo, 1 Jan 942. HQ AMC/DO Memo, 2 Feb 94

(2 RETURNS)cc: HQ USAF/CVEA

(2 RETURNS)1st Ind, HQ ACC/IM 10 Jul 94

(2 RETURNS)MEMORANDUM FOR HQ AIA/IM

(2 RETURNS)1. If there are no changes to the attachments, type "nc" next to the number.2. Type "wd" next to the number, if you have withdrawn an attachment.

(5 RETURNS)

(3 RETURNS)Attachments:1. (nc)2. (wd)

(2 RETURNS)cc:ORG/OFC SYMORG/OFC SYM2d Ind to HQ AIA/IM Memo, 7 Jul 94, Page Layout and General Rules for Preparing MemorandumsHQ AIA/IM 1 Aug 94MEMORANDUM FOR HQ ACC/IM1. This 2d Indorsement is an example of a separate-page indorsement. Cite the office of origin, type of basic communication, date, and the subject on a separate page.2. List and show the total number of all attachments. If attachments are added, indicate with (added) and (nc) for those with no changes.3. Reference is not needed for those attachments that are withdrawn.

(5 RETURNS)

(3 RETURNS)Attachments:1. nc3. (added) HQ AIA/CC Memo, 29 Jun 94 (LINE 11) 7 Mar 94

(5 RETURNS)HQ AIA/SCXX134 32nd StreetSan Antonio TX 78243-5678

(2-4 RETURNS)Ms. Georgia O'Keefe1 Paintwell AvenueSanta Fe NM 45678-6789

(2 RETURNS)Dear Ms. O'Keefe

(2 RETURNS)

A personal letter is an official memorandum that adds a personal touch or when warmth or sincerity are essential. This style is used to write to an individual (military or civilian) on a private matter (praise, condolence, sponsorship, etcetera), or to correspond with non-DOD organizations concerning official business. Be brief, preferably no longer than one page.

Type the return address at the left margin approximately 14 lines from the top of the page (on line 15) or 4 lines below the date. Include name, rank (for military members), duty title, and the complete mailing address of the sender. Type the recipient's address three lines below the return address.

For short communications, you may center the letter on the page.

Margins for personal letters may be adjusted depending on the body of the memo. Use the same guidelines for official memorandums: 20 or more lines, use 1-inch margins; 10-19 lines, use 1 to 1 1/ 2-margins; 1-9 lines, use 1 1/2 to 2-inch margins.

Type or stamp the date 10 lines from the top of the page (on line 11) at the right margin.

Do not divide a paragraph of less than four lines. If you must divide a paragraph, type at least two lines on the first page and the remainder of the paragraph on the second page. Do not place the complimentary close, signature block, attachment, or courtesy copy (cc) by themselves on the second page.

The salutation is normally "Dear" and typed two lines below the last line of the address. Use punctuation after abbreviations such as "Mr.," "Mrs.," and "Dr.;" however, do not punctuate military rank abbreviations.

Type references in the first paragraph, two lines below the salutation. Do not number paragraphs, indent all major paragraphs five spaces; and indent subparagraphs an additional five spaces. Single paragraph letters, eight lines or less, may be Double space, single-paragraph letters containing eight lines or less.

Type the complimentary closing "Sincerely" two lines below the text, and at least three spaces to the right of the center page.

Type the signature element, do not use a stamp. Align the signature element five lines below the complimentary close.

Type "Attachments:" at the left margin, 10 lines below the last line of text.

Place "cc:" distribution at the left margin, two lines below the attachment caption. If there are no attachments, type "cc:", 10 lines below the last line of text.

If the document has a second page begin typing on line seven from the top of the page. Do not number the pages.

(2 RETURNS)Sincerely

(5 RETURNS)

(3 RETURNS)Attachments:1. Attachment 1 description2. Attachment 2 description

(2 RETURNS)cc:ORG/OFC SYMORG/OFC SYM

DEPARTMENT OF THE AIR FORCE

HEADQUARTERS AIR INTELLIGENCE AGENCY

102 HALL BOULEVARD, SUITE 111

SAN ANTONIO TX 78243-567812 Sep 94

MEMORANDUM FOR ALL HQ AIA STAFF OFFICES AND COLLOCATED UNITSFROM: IMSUBJECT: Types of Letterhead1. The Air Force authorizes two types of letterhead: preprinted and computer-generated. The following generic letterhead is the only authorized printed letterhead within AIA:

DEPARTMENT OF THE AIR FORCE

AIR INTELLIGENCE AGENCYNOTE: When a member of the command section authenticates correspondence, use computer-generated letterhead, with the DoD seal and the generic heading for internal distribution within AIA. 2. Headquarters staff elements may use computer-generated letterhead using the following example:

DEPARTMENT OF THE AIR FORCE

HEADQUARTERS AIR INTELLIGENCE AGENCY

102 HALL BOULEVARD SUITE 111

SAN ANTONIO TX 78243-00003. Units may use computer-generated letterhead containing their complete mailing address, centered, with no more than four lines. For example:

DEPARTMENT OF THE AIR FORCE

HEADQUARTERS 67TH INTELLIGENCE WING

123 SAN MATEO BLVD, STE 234

SAN ANTONIO TX 78234-56784. When using your complete mailing address in the letterhead, use only the authenticating official's office symbol in the FROM caption.5. Use one-size print in computer-generated letterhead. Do not use 12 or 10.5 print computer-generated letterhead.

DEPARTMENT OF THE AIR FORCE

HEADQUARTERS 67TH INTELLIGENCE WING

123 SAN MATEO COURT, SUITE 234

SAN ANTONIO TX 78234-56786. You may use the authorized postal service abbreviations in computer-generated letterhead. Use punctuation except in the last line.7. The authenticating official has the option to use either printed letterhead or computer-generated letterhead. Determine which type of letterhead the authenticating official prefers before finalizing the correspondence.

DEPARTMENT OF THE AIR FORCE

HEADQUARTERS AIR INTELLIGENCE AGENCY

102 HALL BOULEVARD SUITE 111

SAN ANTONIO TX 78243-703931 Mar 94MEMORANDUM FOR 7549 MSSQ/MSIQATTENTION: CMSGT JONESFROM: IMQSUBJECT: Authorization to Receipt for Accountable Communications(S/S Our Memo, 1 Dec 93)1. This is an example of a memorandum with the supersession statement (S/S) in the heading. The supersession statement is used when your memorandum supersedes a previous one. 2. The supersession statement is used in the heading or in the last paragraph of text. 3. Indicate the number of copies sent, in parentheses as shown below, if you send more than one copy to a "cc" addressee.4. Only include your organization and office symbol in the FROM caption, as shown above, if the addressees for the memorandum are all located on the same installation as the originator.

/XR

/FM

AFIWC/CC

NAIC/CC

696 MSSQ/MSIQ

IN TURNFROM: HQ AIA/IMQSUBJECT: The In Turn Memorandum1. This is an example of an "In Turn" memorandum. An "In Turn" memorandum is used for sending the same memorandum to several different addressees in sequence.2. Each addressee annotates by their address with the date and their initials, then forwards the memorandum to the next office.3. When routing an In Turn memorandum outside your organization, use the organization and office symbol. When routing the memorandum within your organization, only use the office symbol. Align the words "In Turn" under the first word in the last addressee. Use the following examples:OUTSIDE YOUR ORGANIZATION WITHIN YOUR ORGANIZATIONMEMORANDUM FOR HQ AIA/XR MEMORANDUM FOR XR

/LG DO

AFIWC/CC LG

696 MSSQ/MSIQ IM

IN TURN IN TURN4. If you want the last addressee to return the memorandum to you, place your organization and functional address symbol (FAS) last immediately above "IN TURN."5. If you have to divide a paragraph of four lines or less, continue on a second page with at least two lines on each page. Do not type the signature element, the attachment, courtesy copy, or distribution captions separately on a second page. To limit the memorandum to one page, try one of the following methods: a. Slightly change the margins. b. Change the font size from twelve to eleven.

DEPARTMENT OF THE AIR FORCE

AIR INTELLIGENCE AGENCY25 Nov 94MEMORANDUM FOR DOOM (MSGT DEETART)FROM: IMQSUBJECT: Memorandum with the Attention Line Eliminated and a Separate Page Attachment Listing (Alternate Method)1. If your attachment listing is too long to list in the attachment caption, type "See Page 2" and list the attachments separately on the second page. Do not divide the attachment list. 2. To address a memorandum to a specific individual or route the memorandum through one office prior to reaching another, use the following: a. Type "ATTENTION:," "ATTN:," or "THROUGH," "THRU:" and the individual's name in all caps beneath the MEMORANDUM FOR caption. b. To eliminate the ATTENTION line, type the individual's name in parentheses behind the organization/FAS, as above.3. To conserve space, type "(See next page.)" next to the attachment caption or directly below. E. R. TRIPPEN, SMSgt, USAF
Chief, Administrative CommunicationsAttachments:(See next page)Attachments:1. SAF/FM Ltr, 3 Jul 932. PACAF/CC Ltr, 4 Apr 913. JCS Memo, 12 Dec 894. JCS Pub 1, 19 Apr 735. COMUSKOREA/J3 123456Z May 926. USAFE/DO 234569Z Jul 917. HQ AIA/XPPX Memo, 29 Jun 938. HQ AIA/DOOM Memo, 19 Aug 939. 690 TFW/DO Memo, 1 Sep 9010. 742 IS/DO Ltr, 8 Nov 92

DEPARTMENT OF THE AIR FORCE

AIR INTELLIGENCE AGENCY29 Jun 94MEMORANDUM FOR ALL HQ AIA STAFF OFFICESFROM: IMSUBJECT: Memorandum with Heading and Text in the Same Font1. Written communications produced within the headquarters and collocated units, should consider the following guidelines when choosing a font: a. Readability. Consider a font large enough to read without causing eye strain. b. General Appearance. Consider the overall appearance of your communication. The font you choose should reflect professionalism and good taste; this is official communication. Do not choose an excessively ornate style which is more suited to private correspondence. c. Size. For most correspondence, choose a 12-point font, a 10-point is acceptable, however, this size is too small for easy readability. d. Consistency. Do not mix font styles within the same document. Use one style throughout each document. Avoid excessive use of italics.2. AFMAN 37-126, Preparing the Official Communications, governs the policy regarding fonts. It applies to official communications including those sent to the command section for authentication and communications sent outside AIA. This policy does not apply to Enlisted Performance Reports, Officer Performance Reports, Air Force manuals, instructions, or handbooks.3. The authenticating official has the option to choose a particular font. Each official may set policies for using fonts within his or her area of responsibility and organization.4. The heading on this computer-generated letterhead is the same type as the text in the letter. This is acceptable for all computer-generated letterhead.

MEMORANDUM FOR ALL HQ AIA STAFF OFFICES AND COLLOCATED UNITSFROM: HQ AIA/DOSUBJECT: Record or Coordination Copy1. The record or coordination copy is the official record for your office files; it must be completely legible. Type or write additional information only on the record copy. 2. Type or write the organization abbreviation of the office symbol for each office that coordinates on the bottom or right side of the record copy. The coordinating officials must enter their last name and date. 3. List all the internal information distributed on the record copy unless it is listed on the original. Only identify the writer when required, by office of record; place the writer's FAS, name, telephone number, typist's initials, and the date the correspondence is typed. Write the automated file designator element at the top or bottom margin of the page if necessary.4. Everytime the correspondence is rewritten or retyped, if necessary, use a new identification line. Place the name of the person who rewrote the correspondence on the next line followed by the date it was retyped.

DEPARTMENT OF THE AIR FORCE

AIR INTELLIGENCE AGENCYMay 94MEMORANDUM FOR IMFROM: IMQSUBJECT: Function and Format for the Trip Report1. Purpose: Briefly state the reason for your trip.2. Travelers: List by rank, initials, and last name. 3. Itinerary: List locations visited, inclusive dates of travel, and key personnel contacted. 4. Discussion: Include a discussion of the findings or problems or both from the visitation.

a. The key to writing a trip report (or any staff action) is empathy. Consider the knowledge level of your readers, how much detail is required, and the objective of your trip.

b. If the visitation supports a recommendation or position, an amplified discussion section may be needed. If appropriate, include your contributions to a conference or meeting. When complete minutes are produced, the trip report may serve as a summary sheet with minutes attached.

c. Organizations may prescribe a different format from this sample trip report. The exact format is not particularly important as long as you, the writer, keep it simple and convey how the trip contributed to the mission.

NOTE: First coordinate through HQ AIA/SO for trip reports going to the command section. 5. Conclusions and Recommendations: Summarize findings and recommended actions.

BULLET BACKGROUND PAPER

ON

THE BULLET BACKGROUND PAPERPURPOSE: This bullet background paper describes the format and the uses of the bullet background paper. For guidance on the format and other formats refer to AFH 37-137, The Tongue and Quill.Another popular version of the background paper is the "bullet" background paper. The bullet format provides a concise, chronological evolution of a problem, a complete summary of an attached staff package, or a more detailed explanation of what appears in an attached talking paper. The first paragraph is used to identify the main purpose of the paper.Main ideas follow the introduction paragraph and may be as long as several sentences or as short as one word (such as "Advantages").

- Secondary items follow with a single dash and tertiary items follow with multiple indented dashes. Secondary and tertiary items can be as short as a few words or as long as a paragraph.

- Format:

-- Center title, use 1-inch margins all around; single-space and block paragraph; double-space between items; use appropriate punctuation in paragraphs and complete thoughts, but telegraphic statements do not require end punctuation.

-- Always include the headings: PURPOSE, DISCUSSION and RECOMMENDATION.DISCUSSION: This section outlines the information you want to present. Keys to developing a good background:

- Write the paper according to the knowledge level of the user.

- Include an identification line on the first page (author's rank, name, organization, office symbol, phone number, typist's initials, and date).

- To maintain brevity and minimum length, use short transitions and telegraphic wording- -end with concluding remarks or recommendations.

- Emphasize key points

- Attach additional support data; refer to it in the background

- Use this heading; if a recommendation is not required, use the statement: "None, for information only." However, most papers will probably have a recommendation or suggestion or suggested course of action. You may submit some papers to update AIA/CC on topics of interest that do not require a recommendation--include where appropriate but make it a conscious decision.

TALKING PAPER

ON

- Make this statement brief--keep to one or two lines; always use the heading PURPOSE

- Always use the heading DISCUSSION

- Use bullet statements

-- Use dashes before major thoughts; indent four spaces and type two dashes for subordinate thoughts

--- Use up to but no more than three dashes for subordinate thoughts

- Double space between lines and limit to one page (maximum of 2 pages--use attachments if necessary)

- Include classification markings on each bullet if the paper is classified

- Use this heading; if a recommendation is not required, use the statement: "None, for information only." Most papers will probably have a recommendation or a suggested course of action. Some papers may be submitted to update the Command Center on topics of interest that does not require a recommendation--include where appropriate but make it a conscious decision.

- If a second page is used, the "Approved" caption and identification line appear on the first page

- If you include attachments, list them as you would for a memo

FOR OFFICIAL USE ONLY

A. VISITOR: LT GEN JAMES R. CLAPPER JR., DIA/DR

PLUS: MAJ JENNIFER CRAWFORD (USA), EXECUTIVE OFFICER

B. PURPOSE: HQ AIA ORIENTATION

C. OPR: AIA/XR

ARRIVE: 15 DECEMBER 1994, SAN ANTONIO INT'L AIRPORT, DELTA FLT 686, AT 1750 HOURS

DEPART: 16 DECEMBER 1994, SAN ANTONIO INT'L AIRPORT, AA FLT 1425, AT 1505 HOURS

LT GEN CLAPPER MAJ CRAWFORD

KELLY AFB VOQ KELLY AFB VOQ

ALAMO SUITE REGULAR ROOM

FOR OFFICIAL USE ONLY

FOR OFFICIAL USE ONLY

1750 ARRIVE SAN ANTONIO INT'L AIRPORT
MET BY COL BILD

1810-1840 ENROUTE KELLY AFB VOQ VIA STAFF CAR
ACCOMPANIED BY COL BILD

1840-1900 ENROUTE RIO CANTINA VIA STAFF CAR RIO CANTINA
ACCOMPANIED BY COL BILD 421 E. COMMERCE
226-8462

1900-2130 DINNER (DRESS: CASUAL)

2130-2150 ENROUTE KELLY AFB VOQ VIA STAFF CAR
ACCOMPANIED BY COL BILD

16 DEC 94 (FRI)

0840-0855 ENROUTE HQ AIA, BLDG 2007, VIA STAFF CAR
ACCOMPANIED BY COL BILD

0855 ARRIVE HQ AIA
MET BY PROTOCOL

0900-0930 COURTESY CALL WITH AIA/CC MAJ GEN SMITH
(BLDG 2007, RM 201) 6-2001

0930-1000 AIA OVERVIEW BRIEFING SSGT ARCHEBELLE
(CC CONFERENCE ROOM) CCSR, 6-2377

1000-1040 JEWC OVERVIEW BRIEFING CAPT GORDON, USN
(CC CONFERENCE ROOM) JEWC/DV, 6-2071

1040-1100 NATIONAL SYSTEMS UPDATE COL DOWNING
(CC CONFERENCE ROOM) XRX, 6-2314

1100-1200 LUNCH (MENU: TUNA SANDWICH W/CHIPS. . .$3.00)
(CC DINING ROOM)

1205-1215 ENROUTE AIR FORCE INFORMATION WARFARE
CENTER (AFIWC)

1215-1245 AFIWC OVERVIEW BRIEFING LT COL GATES
(AFIWC CONFERENCE ROOM) AFIWC/EA, 6-2091

1250-1300 ENROUTE OPERATIONS SUPPORT CENTRAL
(OSC)

1300-1330 OSC BRIEFING AND LAN DEMO LT COL ROWELL
(BLDG 2000, RM 219) AFIWC/OSC, 6-2091

1335 ENROUTE SAN ANTONIO INT'L AIRPORT
VIA STAFF CAR
DEPART SAN ANTONIO INT'L AIRPORT

MAJ GEN SMITH, CC COL KERR, SC

BRIG GEN JONES, CV COL FREDERICK, LE

COL BILD, XR COL MOSELY, AFIWC/CC

COL CASE, DO COL JACKSON, AFCSC/CC

MAJ GEN SMITH, CC COL KERR, SC

BRIG GEN JONES, CV COL FREDERICK, LE

COL BILD, XR COL MOSELY, AFIWC/CC

COL DAVID, DP COL JACKSON, AFCSC/CC

COL DOWNING, XRX MR SWART, JEWC/DT

MAJ GEN SMITH, CC COL KERR, SC

BRIG GEN JONES, CV COL FREDERICK, LE

COL BILD, XR COL MOSELY, AFIWC/CC

COL CASE, DO COL JACKSON, AFCSC/CC

COL DAVIS, DP COL DOWNING, XRX

Walter H. Ross, Lt Col, USAF
Chief of Information Management

REFERENCES

Air Force Publications

AFDIR 37-135 Air Force Address Directory. Lists (by installation) Air Force activities'
ZIP+4 mailing address.

AFMAN 37-126 Preparing Official Communications. Guidance on formats and guidelines for
memorandums, personalized letters, memorandum for record, stationery
standards, and E-mail policy. Provides policy on letterhead, both printed and
computer-generated, usage.

AFH 37-137 The Tongue and Quill. Contains guidance on functions and formats for Air
Force speaking, functions and formats for Air Force writing, and extensive
information on the mechanics of writing.

AIA Publications

AIAIND 2 Numerical Index of Air Intelligence Agency Publications.

AIAIND 9 Numerical and Functional Index of Air Intelligence Agency, Air Intelligence
Agency Headquarters, and Air Intelligence Agency Headquarters Office
Forms.

AIADIR 35-137 AIA Subordinate and Supported Activity Address Book.
Provides mailing, Defense Courier, and message addresses for each AIA
activity. Also provides secure and non-secure FAX numbers, as well as
E-mail addresses. Military Rank Abbreviations

           OFFICERS             AIR FORCE      ARMY       MARINES         NAVY       COAST GUARD   

           General                 Gen          GEN         Gen           ADM            ADM       

      Lieutenant General          Lt Gen        LTG        LtGen          VADM           VADM      

        Major General            Maj Gen        MG         MajGen       RADM (U)       RADM (U)    

      Brigadier General          Brig Gen       BG          BGen        RADM (L)       RADM (L)    

           Colonel                 Col          COL         Col           CAPT           CAPT      

      Lieutenant Colonel          Lt Col        LTC        LtCol          CDR            CDR       

            Major                  Maj          MAJ         Maj           LCDR           LCDR      

           Captain                 Capt         CPT         Capt           LT             LT       

         1st Lieutant             1st Lt        1LT        1stLt          LTJG           LTJG      

        2d Lieutenant             2d Lt         2LT        2ndLt      Ensign - ENS   Ensign -ENS   

        ENLISTED            AIR FORCE        ARMY        MARINES        NAVY       COAST GUARD   

HIGHEST RANKING POSITION  Chief Master     Sergeant    Sergeant     Master       Master Chief    
                          Sergeant of    Major of the  Major of     Chief Petty  Petty Officer   
                          the Air Force      Army      the Marines  Officer of   of the Coast    
                                                                    the Navy     Guard           
                          CMSAF                        SgtMajMC                                  
                                              SMA                   MPCON        MPCO-CG         

           E-9                CMSgt           SGM         SgtMaj        MCPO          MCPO       

           E-8                SMSgt           MSG          MSgt         SCPO          SCPO       

           E-7                 MSgt           SFC         GySgt         CPO            CPO       

           E-6                 TSgt           SSG          SSgt         PO1            PO1       

           E-5                 SSgt           SGT          Sgt          PO2            PO2       

           E-4                 Sgt            CPL          Cpl          PO3            PO3       
                               Sr A           SPC                                                

           E-3                 A1C            PFC         L.Cpl          SN            SN        

           E-2                 Amn            PV2          PFC           SA            SA        

           E-1                  AB            PV1          Pvt           SR            SR        

OPR: HQ AIA/IMQ (SMSgt E. R. Trippen) Certified By: HQ AIA/IM (Capt David J. Donahoo) Pages: 25/Distribution: S; X: AUL/LSE (1), HQ AIAIMSP (2 ), /IMQ (2)