COMNAVRESINTCOMINST 9604.1

2 September 1994

COMNAVRESINTCOM INSTRUCTION 9604.1

From: Commander, Naval Reserve Intelligence Command

Subj: KEY AND LOCK CONTROL PLAN

Ref: (a) OPNAVINST 5530.14B

(b) OPNAVINST 5510.1H

Encl: (1) Key and Lock Inventory Record

(2) Key Control Log

(3) Key Issue Record

1. Purpose. To establish a key and lock program for COMNAVRESINTCOM in accordance with references (a) and (b).

2. Scope. Included in this plan are all keys, locks, padlocks, and locking devices used to protect or secure restricted areas, security facilities, classified material and sensitive materials and supplies. Approved locking devices for the protection of classified materials are specified in reference (b). Not included in this program are keys, locks, and padlocks for convenience, privacy, administrative or personal use.

3. Procedures.

a. Key Control. The Key Control Officer/Petty Officer shall be designated in writing by the Commander. The Key Control Officer/Petty Officer shall hold a security clearance equal to the highest level of classified material held by the command. The Key Control Officer/Petty Officer will institute a program that indicates all keys on hand, keys issued, to whom, date keys were issued and returned, as well as signatures of persons drawing or returning security keys. Reference (c) should be used as a guide for setting up the program. Access to the Key Control Locker must be controlled, and the locker must be secured when not in use. Duplicate keys will be provided protection equivalent to the asset or area that the original keys are used to secure. Continuous accountability of keys is required at all times. The Key Custodian may have an alternate designated if operationally necessary for mission accomplishment. The name, code, and telephone number of the alternate will be provided to the Key Control Officer/Petty Officer and the Physical Security Officer. All forms (enclosures (1) through (3), from reference (c)) are to be used for key accountability and control. Completed key control registers wll be maintained in command files for a minimum of 90 days and then disposed of in accordance with established procedures.

b. Criteria for Issuing Keys. Keys for security locks and padlocks may only be issued to those persons with a need for them as approved by the Deputy Commander or Chief Staff Officer. Security keys will not be issued to a member on the basis of his/her status or rank nor for personal convenience. Certain categories of security assets have specific rules concerning the issue and control of keys affording access to them. The Key Control Officer/Petty Officer is responsible for enforcing those rules.

c. Lost, Misplaced, or Stolen Keys. In the event of lost, misplaced, or stolen keys, the Key Control Officer/Petty Officer and Physical Security Officer will be notified immediately and the affected locks or cores to locks shall be replaced immediately. Replacement or reserve locks, cores, and keys shall be secured to preclude accessibility to unauthorized individuals.

d. Key Storage. When not attended or in use, keys shall be secured in containers of at least 20-gauge steel, or a material of equivalent strength, and secured with a locking device or a General Services Administration-approved, three-position changeable combination lock, model 8077A.

4. Locks.

a. Locking Devices. Approved locking devices are listed in reference (b).

b. Maintenance. Regularly scheduled maintenance, testing, and lubrication will be performed on all locks. Regular maintenance of all locks is necessary to prevent malfunctions caused by dirt, corrosion, and wear. Testing, inspection, and maintenance of all locks is to be performed annually. All maintenance, testing, and lubrication will be performed using approved procedures.

c. Padlock Security. When the door, gate, or other equipment that a padlock is used to secure is open or operable, the padlock shall be locked onto the staple, hasp, fence, fabric, or other nearby security point to preclude the switching of the padlock.

5. Inventories. The Key Control Officer/Petty Officer shall conduct an annual inventory of all keys issued. He/she will also inventory on a monthly basis any keys which may have been sub-custodied. All keys shall be inventoried upon change of Physical Security Officer, Key Control Officer/Petty Officer or Key Sub-Custodian.

R. D. McLEOD

Deputy

Distribution (refer to COMNAVRESINTCOMINST 5216.1G): List VIII