Untitled

COMNAVRESINTCOMINST 2060.1B

2 February 1997

COMNAVRESINTCOM INSTRUCTION 2060.1B

Subj: USE OF COMMERCIAL TELEPHONE SERVICES

Ref: (a) COMNAVRESFORINST 2060.1C

Encl: (1) Command positions authorized use of credit card

(2) Telephone credit card issuance and acknowledgement letter

1. Purpose. To establish command policy and procedures for use of commercial telephone services and credit cards.

2. Cancellation. COMNAVRESINTCOMINST 2060.1A

3. Background/discussion. Reference (a) provides clear guidance and procedures on how to use administrative telephone services with the least possible expense. However, it does not give detailed guidance on telephone credit card use and logging toll calls. This notice attempts to fill that gap.

4. Policy

a. All RIAs and units will comply with reference (a), including:

(1) Attempt long distance calls in the following order of preference: (a) DSN; (2) FTS 2000 (if available); and (3) commercial.

(2) Log all toll calls on enclosure (1) to reference (a), "Long Distance Call Record NAVRES 2060," and retain logs for 2 years;

(3) Limit use of the government telephone system and government credit cards to official business only; limit length of calls as much as possible; and avoid unauthorized use.

b. Telephone credit card authorization. Reference (a) defines an "Activity Providing Telephone Service" (APTS) as an organization at Navy shore installations responsible for day-to-day management and administration of base administrative telephone services and facilities at their location. In general, the APTS for a RIA is the host air facility. As the APTS, the CO of the host air facility may approve issuance of telephone credit cards to "key individuals who have a compelling need." Due to the geographically dispersed command and control structure in

COMNAVRESINTCOM, our general policy is that anyone filling a position listed in enclosure (1) is authorized a credit card, if requested.

5. Procedures

a. Telephone credit card requests

(1) The RIA will request telephone credit cards from the host air facility and comply with that facility's issuance procedures. Should the host air facility be unable or unwilling to meet such requests, then the RIA may request credit cards from this command.

(2) Upon request from a command member identified in enclosure (1), we will normally supply commercial telephone credit cards through NAS Dallas as the APTS. We will issue cards using enclosure (2), and recipients will endorse and return. As certified in enclosure (2), users will transfer cards to their reliefs upon transfer and provide us a signature evidencing the transfer. Code 00B is responsible to issue and control telephone credit cards.

(3) Card re-issue. In order to discourage abuse, existing cards will be cancelled and replacement cards issued periodically.

b. Call logs

(1) All toll calls from HQ or RIA spaces must be logged. These include both commercial and FTS calls, as well as all calls made with credit cards issued through the HQ or RIA. Phone systems that provide automatic logging of calls will satisfy the logging requirement as long as they include identification of the caller. Also acceptable are automatic logs produced by facsimile machines.

(2) RIAs will maintain their own procedures for completion, collection, and verification of toll call logs. The logs will be subject to review during command inspections.

(3) COMNAVRESINTCOM HQ procedures

(a) A call log is maintained for each phone instrument in HQ spaces by the PABX system.

(b) All those with credit cards issued through HQ

will maintain a separate log of credit card calls for submission to NAS Public Works Department upon request.

B. V. MORTON

Deputy

Distribution: (refer to COMNAVRESINTCOMINST 5216.1J)

Lists I, II, VIII

Command Positions Authorized Use of Telephone Credit Card

HQ Staff:

Code Billet Title

00 Commander 00A Deputy Commander

00B Chief Staff Officer 00D Command Master Chief

00Y Flag Aide/Writer

01 Chief of Staff 02 DCOS, Administration

03 DCOS, Training and Readiness

04 DCOS, Intelligence Mutual Support and Security

05 DCOS, Resources and Information Management 06 DCOS, Manpower Management 00C Deputy Senior Inspector 00N SNAC Coordinator 00Q TQL Coordinator 00E Public Affairs Officer

RIACs

RIPOs

Command Chiefs

Unit COs

Other key personnel on a case-by-case basis

Enclosure (1)

Date

MEMORANDUM

From: Commander, Naval Reserve Intelligence Command

To: RIAC, Area XX

Subj: TELEPHONE CREDIT CARD

1. Enclosed is an Southwestern Bell government credit card for use in your official capacity as XXXXX.

2. Please sign the endorsement below and return to us.

S. H. KIM

By direction

Copy to:

RIPO XX

-----------------------------------------------------------------

Date:

FIRST ENDORSEMENT

From: CAPT John J. Doe, USNR

To: Commander, Naval Reserve Intelligence Command

1. I hereby accept custody of Southwestern Bell telephone credit card no. 000-000-0000-0000. I understand the card is to be used for official Navy business only. Upon conclusion of my tour as XXXX, I agree to sign the card over to my relief and to provide you with evidence of this transfer of custody. Further I agree to notify you immediately if the card is lost or no longer needed.

Signature__________________________________

Enclosure (2)