COMNAVRESINTCOMINST 1610.1A

02

7 September 1996

COMNAVRESINTCOM INSTRUCTION 1610.1A

Subj: NAVY PERFORMANCE EVALUATION AND COUNSELING SYSTEM FOR THE

NAVAL RESERVE INTELLIGENCE PROGRAM

Ref: (a) BUPERSINST 1610.10

(b) COMNAVRESINTCOMINST 5450.1E

(c) COMNAVRESFORINST 5450.41B

Encl: (1) Guidance for FITREP Blocks 6, 7, and 25

(2) Suggested short terminology for typical NRIP billets in block 29

1. Purpose. To provide guidance in amplification of reference (a) in order to ensure consistency in the administration of the Navy Performance Evaluation and Counseling System throughout the Naval Reserve Intelligence Program (NRIP).

2. Cancellation. COMNAVRESINTCOMINST 1610.1.

3. Background. Reference (a) establishes basic procedures for administration of the Navy Performance Evaluation and Counseling System throughout the Navy. References (b) and (c) define regular reporting senior relationships in the NRIP. This directive provides specific guidance in the implementation of reference (a), including delegation and documentation of counseling, and the submission of summary letters.

4. Identification of Regular Reporting Seniors. For officers, the regular reporting senior is the officer to whom a member reports for duty, or other person assigned as reporting senior in the member's orders. For enlisted members in the grades of E4 and below only, chief petty officers (E7-E9) may act as reporting seniors. In accordance with references (b), and (c), regular reporting senior relationships within the NRIP are as follows:

a. COMNAVRESINTCOM (00) is regular reporting senior for the following personnel:

(1) Reserve Intelligence Area Commanders (RIACs).

(2) Members of the COMNAVRESINTCOM inactive duty staff (E7 thru 06). EVALs on inactive E-6s and below are delegated to the supervising DCOS.

(3) All attendees of MG-1 and MG-5.



b. Deputy Commander (00A) will sign fitreps/evals on all RIPOs/ARIPOs and Headquarters active duty staff.

c. RIACs are regular reporting senior for the following personnel:

(1) Commanding Officers of NRIP units in the RIA.

(2) Members of the RIA staff (both active and Selres), except for RIPO and Assistant RIPO, where assigned. In the case of RIPOs and ARIPOs, the cognizant RIAC will provide complete fitness reports inputs, including grade recommendations and comments, to COMNAVRESINTCOM when requested. IDT orders for drilling reserve members of the RIA staff will specifically designate the RIAC as regular reporting senior.

d. NRIP Unit Commanding Officers (COs), are regular reporting seniors for members assigned to their respective units.

5. Identification of Immediate Superior in Command (ISIC). Reference (a), enclosure (2), annex B stipulates specific responsibilities of the ISIC when a subordinate Commanding Officer has not submitted and/or is unable to submit FITREPs and EVALs in a timely fashion.

a. COMNAVRESINTCOM is the ISIC for all RIACs and shall be responsible for ensuring the timely and correct completion and submission of FITREPs, EVALs and Summary Letters by RIACs required by reference (a).

b. RIACs are the ISIC for their respective RIAs and are responsible for the timely and correct completion and submission of FITREPs, EVALs, and accompanying Summary Letters by unit COs under their cognizance, in accordance with the provisions of reference (a).

6. Concurrent Reporting Seniors. Within the NRIP, concurrent FITREPs and evaluations are appropriate in the following cases:

a. When a RIA IVTU member is cross-assigned in writing to an NRIP unit within that RIA, and participates in regular unit operations. In such cases, the RIAC retains responsibility as regular reporting senior. Reference (a) authorizes the supported unit CO to submit a concurrent fitness report or evaluation, based on the CO's closer observation of the assigned member's performance. The regular reporting senior may permit this concurrent report or evaluation to satisfy the reporting senior's regular reporting requirement, or to submit a separate regular fitness report or evaluation on the member. The regular reporting senior is responsible for day-to-day continuity in FITREP/EVAL coverage, while the concurrent reporting senior is generally in the best position to ensure meaningful performance coverage. Close coordination between regular and concurrent reporting seniors is desirable.

b. When an officer or enlisted member is ADDU-assigned to the RIA Staff from a unit. In this case, the RIAC will originate the concurrent report and forward it via the member's unit commanding officer.

7. Comparison Groups. Reference (a) requires that members reported on be separated into appropriate comparison groups. NRIP reporting seniors will consider officers in command assignments as follows:

a. COMNAVRESINTCOM will compare RIACs separately from members of the COMNAVRESINTCOM staff. The NR ONIHQ 0170 Chief of Staff will be ranked with other COMNAVRESINTCOM staff members, since this officer's unit command duties are secondary to the duties as staff officer.

b. RIACs will compare unit COs separately from members of the RIA staff. In the case of the Chief of Staff (COS), this officer should be compared with RIAC staff members.

8. Counseling Responsibilities. One of the major innovations of reference (a) requires periodic counseling of all personnel, officer and enlisted, by their reporting senior or designated representative. Reference (a) requires that a record of all counseling be made and retained until detachment of the member. In the case of delegated counseling responsibilities within the NRIP, the command Privacy Act record will be maintained at COMNAVRESINTCOM Headquarters. A record of the counseling date shall also be included in Block 30 when completing FITREPs and evaluations. In cases when counseling has not taken place, Block 30 shall be left blank. Delegation of counseling responsibilities within the NRIP shall be as follows:

a. Headquarters personnel. The Commander, Naval Reserve Intelligence Command will retain counseling responsibility for the Deputy Commander, the Chief of Staff, and the Command Master Chief Petty Officer.

(1) Deputy Commander Responsibilities: Headquarters TAR Officers. Headquarters SELRES 0-6s, including all Deputy Chiefs of Staff, Special Advisers, and members of the NR ONIHQ 0170 VTU.

(2) Deputy Chiefs of Staff: All SELRES personnel within their respective departments.

(3) Chief Staff Officer: Headquarters Active E-7s.

(4) Headquarters Senior Active Enlisted: Headquarters Active Enlisted.

b. Area personnel. The Commander, Naval Reserve Intelligence Command will retain counseling responsibility for all Reserve Intelligence Area Commanders.

(1) Reserve Intelligence Area Commander are delegated counseling responsibility for their respective Reserve Intelligence Program Officers. Reserve Intelligence Area Commanders will retain responsibility for counseling of Unit Commanding Officers, and the Reserve Intelligence Area Command Chief. For those personnel who have been enrolled in the BRIT course for a predominant portion of the reporting period, RIACs will assign counseling responsibilities to an appropriate officer, 0-4 or above, on the RIA staff (i.e., BRIT Director, if qualified, or DRIAC, Training and Readiness.)

(2) Reserve Intelligence Program Officers are delegated counseling responsibilities for active enlisted personnel within their respective Reserve Intelligence Area.

(3) The Area Command Chief may counsel all SELRES enlisted attached to the IVTU.

(4) SELRES personnel ADDU-assigned to the RIA Staff from units or to units from the IVTU will be counseled by the unit commanding officer to which they are ADDU-assigned.

9. Captain-on-Captain Reports. FITREPs submitted on captains by captains in the same competive category are required to be endorsed by the first flag officer or selectee in the reporting senior's chain of command. The flag endorsement is not required if the report is "Not Observed" or if the reporting senior is a flag selectee. Procedures for executing this flag endorsement on NRIP FITREPs are as follows:

a. Regular Reports. The reporting senior will prepare a separate forwarding letter for each report, in accordance with reference (a), Annex L, and forward it to COMNAVRESINTCOM for endorsement, together with the subject report(s), summary letter, and electronic copy.

b. Concurrent Reports. The regular reporting senior will countersign the report and forward it via COMNAVRESINTCOM, in accordance with the procedure described in the above paragraph.

10. Specific Entries on Forms. Reference (a) provides detailed instructions for completion of the fitness report form. The following guidance is provided to clarify and standardize certain specific entries in FITREPs submitted by NRIP reporting seniors:

a. Blocks 6, 7, and 25. Enclosure (1) lists appropriate entries in these blocks. Blocks 6 and 7 identify the command to which the officer reported on is attached for the duty reported on. The reporting senior is either the officer in command of that activity (CO or COM) or the immediate superior in command (ISIC).

b. Block 29. This block consists of an abbreviation for the most significant primary duty for the period reported on. Enclosure (2) is a list of recommended standard abbreviations for many of the primary duty assignments within the NRIP.

This table is not intended to preclude reporting seniors from using a different abbreviation of 14 characters or less if it better describes a subordinate's duties.

11. Fitness report, evaluation and record of counseling logs. In accordance with reference (a), reporting seniors will retain copies of officer FITREPs for 5 years. The command must retain copies of enlisted FITREPs and EVALs for 2 years. Counseling worksheets must be held in a Privacy Act records system until the member detaches, then be destroyed unless they are returned to the member upon that member's specific request. With respect to counseling worksheets, the regular reporting senior will be responsible for maintaining the Privacy Act records system.



L. L POE

Distribution: (COMNAVRESINTCOMINST 5216.1J)

Lists I, II, III, VIII




COMNAVRESINTCOMINST 1610.1A

7 September 1996

GUIDANCE FOR FITREP BLOCKS 6, 7, AND 25

Officer Reporting

Reported on Senior Block 6 Block 7 Block 25

COMNAVRESINTCOM COMNAVRESINTCOM 88716 COMNAVRESINTCOM DALLAS TX COM

Selres staff member

(incl. AT/ADT

to staff)

COMNAVRESINTCOM DEPUTY CNRIC 68899 COMNAVRESINTCOM DALLAS TX DEP

Active Duty staff

RIAC COMNAVRESINTCOM 88717 COMNAVRESINTCOM DALLAS TX ISIC

RIPO/ARIPO DEPUTY CNRIC 68899 COMNAVRESINTCOM DALLAS TX ISIC

RIAC staff RIAC [RIA UIC] RIA [numeral, location] COM

member (incl.

AT/ADT to staff)

Unit CO RIAC [unit RUIC] [unit name, location] ISIC

Unit member Unit CO [unit RUIC] [unit name, location] CO

IVTU member Unit CO [unit RUIC] [unit name, location] CO

support-asgnd

to unit

(concurrent FITREP)

Enclosure (1)





COMNAVRESINTCOMINST 1610.1A

7 September 1996

SUGGESTED SHORT FORM TERMINOLOGY FOR TYPICAL NRIP

BILLETS

(for use in FITREP/EVAL block 29)

SHORT FORM TERMINOLOGY BILLET

Deputy Cmdr Deputy Commander

Chief of Staff Same

DCOS Deputy Chief of Staff (specify functional

area in free field)

ACOS Assistant Deputy Chief of Staff (specify

functional area in free field)

RIAC Reserve Intelligence Area Commander

Deputy RIAC Deputy Reserve Intelligence Area Commander (specify functional area in free

field)

OIC/RIPO Reserve Intelligence Program Officer

A/RIPO Assistant RIPO

Spec Asst/Awds Special Assistant for Awards and Recognition

CO Commanding Officer

XO Executive Officer

Dept Head Department Head (specify functional area in

free field)

Div Officer Division Officer (specify functional area in

free field)

Project Leader Same

Project Analyst Same

Security Mgr Security Manager

SSO Special Security Officer

A/SSO Assistant SSO

Librarian Same

PAO Public Affairs Officer

Recruit Retent Recruiting and Retention

BRIT Director Director, Basic Reserve Intelligence Training

A/BRIT Director Assistant BRIT Director

Dir Sec Ed Director, Security Education