SORT: 5200.12
DOCI: DODD 5200.12
DATE: 19920727
TITL: DODD 5200.12 Conduct of Classified Meetings, July 27, 1992, ASD(C3I)

Refs: (a) DoD Directive 5200.12, "Conduct of Classified Meetings," May 16,
1988 (hereby canceled)
(b) DoD 5200.1-R, "Information Security Program Regulation," June 1986,
authorized by DoD Directive 5200.1, June 7, 1982
(c) DoD 5220.22-R, "Industrial Security Regulation," December 1985,
authorized by DoD Directive 5220.22, December 8, 1980
(d) DoD 5220.22-M, "Industrial Security Manual for Safeguarding Classified
information, January 1991, authorized by DoD Directive 5220.22, December
8, 1980
(e) through (j), see enclosure 1

A. REISSUANCE AND PURPOSE

This Directive reissues reference (a) to update DoD policy, procedures,
and responsibilities for the conduct of classified meetings.

B. APPLICABILITY AND SCOPE

1. This Directive:

a.  Applies to the Office of the Secretary of Defense, the Military
Departments, the Chairman of the Joint Chiefs of Staff and the Joint
Staff, the Unified and Specified Commands, and the Defense Agencies
(hereafter referred to collectively as "DoD Components")

b.  Applies to those classified meetings defined in enclosure 2.

2. Does not apply to in-house gatherings, to routine gatherings of U.S.
Government officials, to classes conducted by DoD schools, or to
gatherings between personnel of a DoD Component and foreign government
representatives or U.S. and/or foreign contractor representatives on a
matter related to a specific government contract, program or project, such
as program reviews.  Security for such gathering s must be commensurate
with the requirements of references (b),(c), and (d) to protect and
control access to classified information presented at the gatherings.

C. DEFINITIONS

The terms used in this Directive are defined in enclosure 2.

D. POLICY

The dissemination of classified information to large audiences increases
security risks and may involve substantial costs to provide adequate
security.  Therefore, DoD policy is as follows:

1. The number of meetings involving dissemination of classified
information must be limited and those conducted shall be authorized only
when the Head of the appropriate DoD Component, or a designee, determines
the following in writing:

a.  Conduct of the classified meeting serves a specific U.S. Government
purpose.

b.  The use of other prescribed channels for dissemination of classified
information does not accomplish the purpose.

c.  The location selected for the meeting is under the security control of
a U.S. Government Agency or a U.S. contractor having an appropriate
facility security clearance.

d.  Adequate security procedures have been developed and can be
implemented.

2. The conduct of a classified meeting shall be authorized by the Head of
a DoD Component that has a principal interest in the subject matter of the
meeting.  This responsibility may be delegated.  However, if the meeting
involves a non-Government organization or foreign participation, it shall
be delegated only as follows:

a.  To a person serving in a position at or above the level of deputy
assistant secretary or equivalent for the OSD.

b.  The senior security official in the Military Departments. (See DoD
5200.1-R, subsection 13-301 (reference (b)).)

c.  The Director of the Joint Staff.

d.  The Directors of Defense Agencies.

(Written authorization by the appropriate DoD official shall be obtained
following the procedures described in section F., below, before any
commitments are made or any announcements are published on the conduct of
a classified meeting.)

3. The Heads of the DoD Components, or their designees, following the
procedures described in section F., below, may authorize organization of
and administrative support to classified meetings by non-Government
organizations.  However, the authorizing official shall retain full
responsibility for all security aspects of the classified meeting.  This
responsibility shall include decisions on what classified information is
to be presented, the level of classification to be assigned to the
meeting, and the propriety of permitting attendance by foreign nationals.

4. Classified presentations shall be segregated from unclassified
presentations to the maximum extent practicable.

a.  Classified sessions shall be held ONLY at a U.S. Government
installation or a U.S. contractor facility where adequate physical
security and procedural controls have been approved.

b.  Post or base theaters and other facilities normally open to
uncontrolled access may be used for classified meetings only if no secure
facility is available and unauthorized physical and aural access is
prevented during the course of the meetings.  A technical surveillance
countermeasures (TSCM) survey may be conducted if deemed necessary by the
TSCM program manager of one of the DoD Components listed in DoD
Instruction 5240.5, paragraph E.l.f. (reference (e)), after consideration
of relevant factors, such as sensitivity of the information to be
presented, proximity to foreign embassies or consulates, and the degree of
day-to-day public access to the post, base, or facility.  The TSCM program
manager should base his or her decision on the probability of installation
of technical monitoring equipment by a hostile intelligence service at the
facility to be used for the meeting.

E. RESPONSIBILITIES

1. The Assistant Secretary of Defense for Command, Control, Communications
and Intelligence:

a.  Shall be responsible for the effective implementation of this Directivewithin the Department of Defense.

b.  May make exceptions to the requirements of this Directive on a case-by-case basis when he or she determines that doing so furthers the mission of
the Department of Defense and is consistent with the protection of
classified information from unauthorized disclosure.

2. The Heads of the DoD Components shall establish procedures to ensure
compliance with this Directive.

F. PROCEDURES

1. The initial steps in the process of organizing a classified meeting,
subject to this Directive, are to certify the Government's purpose for
conducting the meeting, establish conditions under which the meeting shall
be organized, and obtain the required authorization.  The authorization foreach meeting shall establish that the policy requirements in subsection
D.l., above, are satisfied, and describe, as a minimum, the following:

a.  The subject of the meeting and scope of classified topics, to include
the maximum authorized classification level.

b.  The expected dates and location of the meeting.

c.  The degree to which foreign participation shall be permitted, if
appropriate, either by nationality, personal identity, organization
affiliation, or a combination thereof. (See DoD Instruction 5230.20,
paragraph E.l.d. (reference (f)).

d.  The general content of the proposed announcement and/or invitation to
be sent to prospective attendees or participants.

e.  The identity of any non-Government organization involved, and a full
description of the type of support it shall provide.

f.  The security arrangements necessary to comply with DoD 5200.1-R DoD
5220.22-R, and DoD 5220.22-M (references (b), (c), and

2. The DoD official who authorizes the classified meeting shall appoint a
security manager for the meeting.  The security manager shall be a DoD
official of sufficient rank and experience to ensure that the requirements
of this Directive; references (b), (c), and (d); and DoD Instruction
5230.20 (reference (f)) are met.  The DoD security manager may use the
services of a U.S. contractor that holds an appropriate facility security
clearance or a U.S. Government organization to assist with implementation
of security requirements under the DoD security manager's supervision.

3. The location selected for the classified sessions of the meeting must
provide for proper control of access and dissemination of the classified
information to be presented, and must have a secure storage capability, if
necessary.

4. The content of announcements and invitations concerning classified
meetings shall be approved by the DoD security manager before
dissemination.

a.  Announcements of classified meetings shall be unclassified and shall belimited to a general description of topics expected to be presented, names
of Speakers and administrative instructions for requesting invitations or
participation.  They shall not describe the specific classified subjects
that are to be presented or solicit classified presentations until the
requirements-of subsection F.l., above, have been satisfied.  The
announcements then only may state that a DoD Component has authorized the
conduct of classified sessions and provide instructions on application for
attendance and security requirements.  In this case, the announcement shallfurther specify that security clearances and justification for attendance
are to be forwarded to the DoD security manager, or his or her specified
designee.

b.  Foreign governments shall be invited, as appropriate, after the DoD
security manager determines that the applicable requirements of this
Directive and DoD Instruction 5230.20 (reference (f)) shall be satisfied.
Invitations to foreign governments shall be sent by the DoD Component
conducting the meeting to the applicable foreign embassy in the United
States or to the applicable U.S. embassy abroad.  The invitation shall
require that each invited foreign government provide identification of its
representatives and security assurances in compliance with visit request
procedures described in reference (f).

5. Access to classified meetings shall be authorized only to those persons
whose security clearance and requirement for attendance have been
certified by the security officer of the organization represented.  The
names of all properly authorized attendees or participants must appear on
an access list with entry permitted to the classified meeting only after
verification by the DoD security manager, or his or her designee, based on
presentation of official photographic identification (e.g., passport,
contractor identification card, etc.).

6. Classified information to be presented must be authorized for
disclosure in advance by the U.S. Government Department or Agency having
classification jurisdiction over the information involved.  If there is to
be participation by foreign nations, each U.S. Government and U.S.
contractor employee also must provide a written assurance by the
responsible U.S. Government foreign disclosure office that their
presentation has been cleared for foreign disclosure in compliance with
DoD Directive 5230.11 (reference (g)). This requirement may be satisfied
for U.S. contractors by a valid export license.  In the absence of such
assurances, the classified presentation shall not be permitted.

7. Classified presentations shall be delivered orally and/or visually.
Classified documents shall not be distributed and classified note-taking
and electronic recordings shall not be permitted by attendees during
classified presentations.  However, a DoD Component that conducts a
classified meeting may compile and distribute classified presentations to
authorized representatives of Government Agencies and cleared U.S.
contractors having storage capability subject to compliance with DoD
5200.1-R (reference (b)). A DoD Component similarly may authorize
compilation and distribution of classified presentations on its behalf.
The release of classified presentations to foreign governments and their
representatives shall be in compliance with DoD Instruction 5230.20
(reference (f)) and DoD Directive 5230.11 (reference (g)).

8. The Assistant Secretary of Defense for Command, Control, Communications
and Intelligence shall be provided a copy of all authorizations for
classified meetings that are conducted in collaboration with a non-
Government organization or association; the information specified in
subsection F.l., above, shall be included.  The Director, National SecurityAgency/Chief, Central Security Service, shall be notified in the case of
participation by foreign representatives in meetings involving special
intelligence in accordance with DoD Directive C-5230.23 (reference (h)).

9. Reports of knowing, willful, or negligent disclosures of classified
information at classified meetings to unauthorized persons shall be
forwarded to the Director, Counterintelligence, Office of the Deputy
Assistant Secretary of Defense (Counterintelligence and Security
Countermeasures), Office of the Assistant Secretary of Defense for
Command, Control, Communications and Intelligence.

G. INFORMATION REQUIREMENTS

The information requirements of this Directive are exempt from licensing
by paragraphs E.4.g. and E.4.h. of DoD 7750.5-M (reference (i)).

H. EFFECTIVE DATE AND IMPLEMENTATION

This Directive is effective immediately.  Forward two copies of
implementing documents to the Assistant Secretary of Defense for Command,
Control, Communications and Intelligence within 120 days.

Donald J. Atwood Deputy Secretary of Defense

Enclosures - 2 1. References 2. Definitions

REFERENCES, continued

(e) DoD Instruction 5240.5, "DoD Technical Surveillance Countermeasures
(TSCM) Survey Program," May 23, 1984
(f) DoD Instruction 5230.20, "Visits and Assignments of Foreign
Representatives," April 24, 1992
(g) DoD Directive 5230.11, "Disclosure of Classified Military Information
to Foreign Governments and International Organizations," December 31, 1984
(h) DoD Directive C-5230.23, "Intelligence Disclosure Policy (U),"
November 18, 1983
(i) DoD 7750.5-M, "Procedures for Management of Information Requirements,"
November 1986, authorized by DoD Directive 7750.5, August 7, 1986
(j) Executive Order 12356, "National Security Information," April 16, 1982

DEFINITIONS

1. Announcement.  General notification of a proposed meeting that is
distributed to the public or to the membership of an organization or
association.

2. Classified Information.  Information or material that is:

a.  Owned by, produced for or by, or under the control of the U.S.
Government.

b.  Determined by E.0. 12356 (reference (j)) or prior orders to require
protection against unauthorized disclosure.

c.  So designated.

3. Classified Meeting.  A conference, seminar, symposium, exhibit,
convention, training course, or other such gathering during which
classified information is disseminated, but exclusive of gatherings
exempted, under subsection B.2. of this Directive.

4. Foreign National.  A person who is not a citizen or national of the
United States.

5. In-house Meeting.  A gathering of DoD personnel assigned to the same DoDComponent or of employees of the same DoD contractor.

6. Invitation.  A formal request or solicitation to participate in or
attend a meeting that is sent directly to a person or group of persons.

7. Security Manager.  A DoD official designated to be responsible for
supervising all security aspects of a classified meeting.

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