APPENDIX I

SPECIAL ACCESS PROGRAM DOCUMENTATION

SPECIAL ACCESS PROGRAM BUDGET FORMAT

(CLASSIFICATION)

DEPARTMENT AND/OR AGENCY

UNCLASSIFIED PROGRAM NICKNAME AND CLASSIFIED PROGRAM TITLE

FY 19XX SAP BUDGET REPORT

Resource summary: President's budget, dollars in thousands)

Estimated Total Program Cost: RDT&E/Procurement in Constant 1990 $(exclude manpower and (O&M)

Program Description: (key objectives of program )

Basis for Budget Request: (why funds are needed in FYXX+1; where the money is going)

Justification: (rationale for continuation of SAP status)

Major Milestones: (N/A if not applicable)

Major Contractors: (Include city and state; N/A if not applicable)

Delivery Schedule: (N/A if not applicable)

Production Facilities: (Include city and state; N/A if not applicable)

Action Office:

Phone:

(CLASSIFICATION)

Copy __ of ___Copies

Page ___of ___Pages

(DO NOT FILL IN COPY OR PAGE NUMBERS)

Instructions:

Format: 8-1/2" X 11" bond paper; all margins 1/2", except left edge which should be 1" for binding; 12 pitch font (12 character per inch) Times New Roman typeface. Precede all paragraphs with classification markings. Identify all abbreviations on the page where they occur. Be clear and concise.

Do not staple final inputs; they become the master copy that copies are made.

CONGRESSIONAL NOTIFICATION OF SAP ESTABLISHMENT FORMAT

(CLASSIFICATION)

Honorable Jane S. Able

Chairperson, Committee on (Name of Committee)

House of Representatives

Washington, DC 20515-0000

Dear Ms. Chairperson:

(X/XX) Consistent with Section 119(f) of Title 10, United States Code, this is to notify you that I have approved initiation of the Special Access Program named (Nickname) as proposed by the Secretary of the (Military Department), effective 30 days from receipt of this letter.

(X/XX) This program protects extremely sensitive information related to ________________________________________________________________________

(U) Funds for this Special Access Program have been approved for obligation no earlier than 30 days after receipt of this letter.

Sincerely,

John P. White

CC:

Honorable John B . Doe

Ranking Minority Member

Classified by: __________

Reason: __________

Declassify on: __________

(CLASSIFICATION)

SPECIAL ACCESS PROGRAM SUMMARY REPORT FORMAT

SPECIAL ACCESS PROGRAM SUMMARY

FOR

FISCAL YEAR 19XX SUMMARY

IDENTIFICATION: SAP nickname and associated subprogram nicknames.

TYPE: Acquisition, Intelligence, or Operations and Support SAP.

SPONSOR: DoD Component and office of primary responsibility.

OSD POC: OSD-Level SAP Central Office and point of contact. (May be an OSD or JCS Office or recommend a OSD point of contact if none has been designated.)

ACCESS: Number of individuals access in the following:

Department of Defense:

Executive Branch outside the Department of Defense:

Congress and Staff

Contractors:

TOTAL:

SPECIAL ACCESS PROGRAM QUAD CHART FORMAT

QUAD CHART INSTRUCTIONS

UPPER LEFT SIDE:

Photo/line drawing/artist sketch of item being developed. If a technology, an illustration of the technology application.

"A picture is worth a thousand words."

UPPER RIGHT SIDE:

Program status.

Important issues affecting program status of progress.

LOWER LEFT SIDE:

Brief program description. What is it? Where is program going? What need does in fill? Why a SAP?

I-5

Highlight major points and successes or problems.

LOWER RIGHT SIDE:

Include current FY and next 2 FYs as a minimum.

Include most recent or next (whichever is closer) milestone or DAB level review.

FY total include all types of $ (R&D, Procurement, O&M, etc.)

Schedule bars should be accurate to the month if possible.

FORMAT INSTRUCTIONS:

Slide generated using Power Point software

Slide is black background - Words and lines are white unless otherwise specified.

Page setup is 9.4 by 7.4 inches. Box is 9.0 X 6.6 inches centered on the page.

All fonts are VELVETICA

Classification is red (RD8), bolded, 18 point.

Most headings (STATUS-ISSUES, XXX YYY PROGRAM, and BUDGET & SCHEDULE) are bold, 14 point.

Bullets are 85% of character size - color yellow (YW8).

Program narrative and issues are 12 point, non-bold.

Budget & Schedule headings are 14 point, non-bold.

Budget & Schedule detail is 12 point, non-bold.

Follow-on slides use the same layout, letter sizes and color scheme except quad chart format are not required.

CONGRESSIONAL NOTIFICATION OF CHANGE FORMAT

(Downgrade classification, remove SAP controls, declassify, or make a public announcement)

(CLASSIFICATION)

Honorable Jane S. Able

Chairperson, Committee on (Name of Committee)

House of Representatives

Washington, DC 20315-0000

Dear Ms. Chairperson:

(X/XX) Consistent with Section 119(c)(1) of Title 10, United States Code, this is to notify you that I have approved the (change in classification/declassification) of the Special Access Program names (Nickname). This program will be (declassified/reclassified) as proposed by the Secretary of (Military Department), effective no earlier than 14 days from the date of this letter. After that date the program will be (unclassified/classified) at the (Classification) level.

(X/XX) Special Access Program (Nickname) is being (declassified/reclassified) because ________________________________________________________________________________________________________________________________________________________________________________________.

A public announcement of this change in classification (is/is not) planned. The announcement will take place on or about __________________________________________________________.

Sincerely,

John P. White

CC:

Honorable John B. Doe

Ranking Minority Member

Classified by: _____________

Reason: _____________

Declassify on: _____________

(CLASSIFICATION)